Billing Executive

Job Description

We are looking for an experienced and responsible candidate to manage GeM portal operations, government tender bidding, online billing, invoicing, payment tracking, and basic accounting. The candidate should have practical knowledge of the Government e-Marketplace (GeM) portal and be capable of handling day-to-day business operations independently.

Key Responsibilities

1. GeM Portal Management

• Handle day-to-day operations on the GeM portal.
• Search for relevant bids and tenders.
• Participate in online bidding and quotation submissions.
• Prepare and upload required technical and financial documents.
• Manage purchase orders, order processing, and delivery documentation.
• Generate invoices and submit bills through the GeM portal.
• Track order status, bill status, and payment updates.

2. Tender & Bidding

• Identify suitable government tenders and bidding opportunities.
• Prepare and submit tender documents within deadlines.
• Review tender requirements, specifications, eligibility criteria, and BOQ.
• Coordinate the preparation of quotations and financial bids.
• Maintain records of submitted bids and tender results.

3. Online Billing & Invoicing

• Prepare invoices, quotations, proforma invoices, and other billing documents.
• Generate and upload bills on GeM and other relevant portals.
• Maintain records of purchase orders, invoices, delivery challans, and supporting documents.
• Follow up on pending bills and invoice approvals.

4. Accounts & Payment Management

• Maintain payment records and outstanding payment statements.
• Track payments received from government departments and other customers.
• Maintain sales, purchase, expense, and supplier payment records.
• Perform basic accounting entries and payment reconciliation.
• Maintain customer and supplier ledgers using Excel or accounting software.
• Coordinate with concerned departments regarding pending payments.

5. Computer & Office Work

• Prepare Excel reports and maintain digital records.
• Handle email correspondence, document uploads, and data entry.
• Maintain organized records of tenders, orders, bills, and payments.

Required Skills

• Practical experience with the GeM portal.
• Knowledge of government tendering and online bidding.
• Experience in online invoicing and bill submission.
• Basic accounting and payment reconciliation knowledge.
• Good command of MS Excel, MS Word, and email.
• Strong documentation and data-entry skills.
• Ability to manage multiple tasks independently.

Preferred Qualifications

• Graduate in Commerce or a related field.
• 1–3 years of relevant experience.
• Previous experience working with government suppliers, contractors, or trading companies.
• Knowledge of Tally and GST billing will be an added advantage.