HR Admin Executive

Purpose of the Role

To manage the complete employee lifecycle — hiring, attendance, discipline, documentation, performance, payroll coordination and employee engagement — while ensuring smooth HR operations.

Key Responsibilities

1. Recruitment & Hiring

• Prepare job descriptions and post vacancies.
• Source candidates through job portals, references and other channels.
• Screen CVs and conduct initial interviews.
• Coordinate interviews with management.
• Complete joining formalities and documentation.

1. Employee Management

• Maintain complete employee records.
• Track attendance, leaves and late coming.
• Maintain employee database and HR files.
• Handle employee queries and day-to-day HR issues.
• Ensure employees follow company rules and policies.

1. Onboarding & Training

• Conduct joining/orientation process for new employees.
• Explain company policies, working hours and expectations.
• Coordinate training and maintain training records.
• Ensure new employees understand their role and responsibilities.

1. Performance & Discipline

• Track employee performance and behaviour.
• Maintain records of warnings, feedback and performance discussions.
• Coordinate probation reviews and confirmation.
• Escalate repeated performance or discipline issues to management.

1. Payroll Coordination

• Prepare monthly attendance and leave data.
• Coordinate salary inputs with accounts/management.
• Track deductions, advances and incentives.
• Ensure salary-related employee queries are resolved.

1. HR Policies & SOPs

• Maintain and implement HR policies.
• Create/update HR SOPs wherever required.
• Ensure proper documentation of company processes.
• Maintain confidentiality of employee information.

1. Employee Engagement

• Maintain healthy communication with employees.
• Organise employee activities, meetings and celebrations when required.
• Understand employee concerns and report important issues to management.

1. Exit Management

• Handle resignation and exit formalities.
• Conduct exit interviews.
• Coordinate clearance and full & final process.
• Ensure company assets/documents are returned.