Secretary / Executive Assistant

Location: Delhi

Employment Type: Full-Time

Reporting To: Founder

About the Role

We are looking for a smart, well-organized, proactive, and professionally presented Secretary to the Founder to manage the Founder’s day-to-day schedule, office coordination, meetings, events, and business communication.

The candidate will have opportunities to interact with Ambassadors, Diplomats, Embassy officials, Trade Commissioners, Government Officials, Business Leaders, Entrepreneurs, Investors, and other members of the diplomatic and business community.

The role requires a person who is confident, presentable, discreet, organized, and capable of independently managing multiple responsibilities.

Key Responsibilities

1. Secretary to the Founder

- Manage the Founder’s calendar, appointments, meetings, travel, and daily schedule.

- Coordinate and arrange meetings with business leaders, government officials, diplomats, Ambassadors, Embassy representatives, and other senior stakeholders.

- Prepare meeting schedules, agendas, presentations, briefing notes, and follow-up reports.

- Maintain confidentiality of sensitive business and personal information.

- Handle correspondence, calls, emails, invitations, and other communications on behalf of the Founder.

- Ensure timely follow-up on important meetings, commitments, and assignments.

2. Embassy & Diplomatic Community Coordination

- Coordinate and attend meetings at Embassies, High Commissions, diplomatic missions, and other diplomatic institutions as required.

- Assist the Founder in maintaining professional relationships with members of the diplomatic community.

- Coordinate meetings with Ambassadors, Diplomats, Trade Commissioners, Embassy officials, and international delegations.

- Assist in diplomatic, trade, international business, and networking engagements.

3. Conferences, Events & Representation

- Attend conferences, seminars, business meetings, diplomatic events, exhibitions, and networking events with or on behalf of the company/Founder.

- Represent the organization professionally at selected events and meetings.

- Coordinate event participation, invitations, registrations, schedules, guest lists, and follow-ups.

- Assist in organizing conferences, diplomatic programs, business events, and networking activities.

- Coordinate with event organizers, media, speakers, delegates, and other stakeholders.

4. Overall Office Management

- Manage and coordinate the overall day-to-day functioning of the office.

- Coordinate with employees, vendors, customers, suppliers, consultants, and external stakeholders.

- Maintain office records, documents, correspondence, invoices, reports, and other important files.

- Coordinate administrative and operational activities.

- Ensure that important office tasks and follow-ups are completed on time.

- Support the Founder in the overall management of business operations.

5. Accounts & Business Administration

- Basic knowledge of accounts, invoices, payments, expenses, and financial records will be an advantage.

- Assist in maintaining and organizing financial and business documentation.

- Coordinate with accountants, consultants, vendors, and other professional service providers when required.

6. Social Media & Digital Management

- Assist in managing the company/Founder’s presence on LinkedIn, Instagram, YouTube, and other digital platforms.

- Coordinate social media posts, photographs, videos, interviews, conference updates, and business announcements.

- Assist in maintaining a professional digital presence.

- Basic knowledge of social media management, content creation, Canva, video coordination, or digital marketing will be an advantage.

Preferred Skills & Qualifications

- Graduate in Business Administration, Commerce, Management, Communications, or a related field.

- Excellent communication skills in English and Hindi.

- Good knowledge of Microsoft Office and Google Workspace.

- Excellent organizational and coordination skills.

- Professional personality with good communication and interpersonal skills.

- Ability to interact confidently with senior professionals, diplomats, government officials, and business leaders.

- Willingness to attend meetings, conferences, diplomatic events, and networking programs.

- Active LinkedIn profile preferred.

Preference Will Be Given To Candidates Having:

- Knowledge of accounts and basic bookkeeping.

- Experience in social media management.

- Knowledge of LinkedIn, Instagram, and YouTube.

- Experience in office administration or executive/secretarial support.

- Experience in event and conference coordination.

- Knowledge of startups, entrepreneurship, international trade, diplomacy, or business relations.

- Good professional networking and communication abilities.

Candidate Profile

The ideal candidate should be:

Smart • Presentable • Proactive • Well Organized • Trustworthy • Confident • Good Communicator • Multitasker • Professionally Discreet

The position offers excellent exposure to business, diplomacy, international trade, government, startups, conferences, and high-level professional networking.

Compensation

Salary will be commensurate with qualifications, experience, skills, and overall suitability for the role.