Personal Secretary

Job SummaryWe are looking for a well-organized, proactive, and professional Personal Secretary to provide secretarial and administrative support to senior management in the Corporate Affairs department. The candidate will be responsible for managing schedules, coordinating meetings, handling official correspondence, maintaining records, and ensuring smooth day-to-day administrative operations.

• Key ResponsibilitiesManage the executive's calendar, appointments, meetings, and daily schedule.
• Handle phone calls, emails, official correspondence, and follow-ups professionally.
• Schedule internal and external meetings with clients, government officials, regulatory authorities, and other stakeholders, as applicable.
• Prepare meeting agendas, minutes of meetings, presentations, reports, and briefing documents.
• Coordinate travel arrangements, hotel bookings, transportation, and itineraries.
• Maintain confidential documents, records, files, and departmental correspondence.
• Follow up with internal teams and external stakeholders to ensure timely completion of tasks.
• Assist in coordinating corporate events, official visits, and stakeholder meetings.
• Support documentation and administrative coordination for Corporate Affairs activities.
• Handle sensitive and confidential information with discretion.
• Perform other secretarial and administrative duties as assigned by management.
• Requirements & QualificationsGraduate in any discipline; relevant secretarial or administrative qualifications will be an advantage.
• 2–5 years of experience in secretarial, executive assistant, or administrative support roles. Experience in Corporate Affairs will be preferred.
• Good command of written and spoken English; Hindi proficiency will be an advantage.
• Proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, communication, coordination, and time-management skills.
• Professional attitude, attention to detail, discretion, and ability to manage multiple priorities.