Receptionist / Front Office Executive

Front Office Executive

Company: Amartex Industries Ltd.

Job Location: Panchkula, Haryana

Department: Administration / Front Office

Experience: 5 Years

Employment Type: Full-time

Job SummaryWe are looking for a professional and well-presented Front Office Executive to manage the reception area, handle visitors and calls, coordinate with internal departments, and provide administrative support to ensure smooth day-to-day front-office operations.

• Key ResponsibilitiesGreet and welcome visitors, clients, candidates, and guests professionally.
• Manage incoming and outgoing calls and route them to the appropriate department/person.
• Handle visitor entries and maintain the visitor register.
• Coordinate meetings, appointments, and interview schedules.
• Receive and distribute courier, letters, and other official communications.
• Maintain front-office records, documents, and basic administrative reports.
• Coordinate with HR, Administration, Security, and other departments.
• Assist in arranging meeting rooms and refreshments when required.
• Handle basic email correspondence and office communication.
• Maintain a clean, organized, and professional reception area.
• Support other administrative activities as assigned by management.
• Required SkillsExcellent communication and interpersonal skills.
• Good telephone etiquette and professional personality.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Good organizational and coordination skills.
• Ability to handle multiple tasks efficiently.
• Good Hindi and English communication skills.
• Customer-service-oriented approach.
• Presentable, polite, and confident personality.
• QualificationGraduate in any discipline.
• Relevant certification/diploma in Front Office or Administration will be an advantage.
• Key Performance Areas (KPIs)Professional handling of visitors and calls.
• Timely coordination of meetings and appointments.
• Accurate maintenance of front-office records.
• Effective internal and external communication.
• Overall smooth functioning of the reception/front-office area.
• Preferred Candidate ProfileExperience in corporate office, retail, textile, manufacturing, or hospitality environments preferred.
• Candidates with strong communication skills and a professional attitude will be preferred.