Office Admin

Office Administrator (CA Firm)

Attending and managing incoming phone calls

Handling visitors and front-office coordination

Opening and ensuring readiness of the office for daily operations

Maintaining staff attendance, leave and basic HR records

Email correspondence and client coordination/follow-ups

Client document collection and record tracking

Filing, scanning, photocopying and systematic maintenance of physical/digital records

Preparation of routine certificates, letters and other office documents as instructed

Payment/recovery follow-up with clients and maintaining outstanding fee records

Managing and updating the firm's Task Management Software

Monitoring pending tasks and following up with concerned staff

Handling the firm's banking work, deposits, payments and related documentation

Maintaining the CA firm's books of accounts and routine accounting

GST return preparation/filing and other basic compliance work of the firm

Maintaining office expenses, petty cash and supporting vouchers

Managing stationery, printing supplies and other office requirements

Coordinating courier, dispatch and inward/outward documents

Supervising cleaner/sweeper and other office support staff

Coordinating meetings, appointments and reminders

Maintaining confidentiality of client and firm information

Assisting partners/senior staff with administrative requirements

Overall responsibility for smooth day-to-day administration of the office