Accountant Cum Office Assistant

Job PurposeThe Accountant Cum Office Assistant will be responsible for managing day-to-day accounting activities along with providing administrative and office support. The candidate will maintain financial records, prepare bills and invoices, handle vouchers, assist with statutory documentation, maintain office records, coordinate with employees and clients, and ensure the smooth functioning of daily office operations.

A. Accounting Responsibilities

B. Taxation and Statutory Compliance Support

C. Office Administration Responsibilities

D. Data Entry and Documentation

E. Coordination and Communication

DAILY RESPONSIBILITIES

• Check office emails and important communications.
• Update daily accounting transactions.
• Record cash receipts and payments.
• Maintain petty cash records.
• Enter bills and invoices into the accounting system.
• Follow up on pending payments and documents.
• Maintain proper filing of daily documents.
• Assist with administrative and office-related work.
• Prepare reports and statements as required by management.

MONTHLY RESPONSIBILITIES

• Prepare monthly expense reports.
• Assist in salary and payroll-related documentation.
• Prepare client invoices and payment follow-up reports.
• Reconcile bank and cash records.
• Maintain vendor payment records.
• Prepare outstanding payment reports.
• Organize documents required for statutory compliance and audits.
• Submit monthly reports to management.

Personal Skills

• Good communication skills.
• Strong attention to detail.
• Ability to maintain confidentiality.
• Good organizational and time-management skills.
• Ability to work independently as well as in a team.
• Honest, responsible, and disciplined approach towards work.

GENERAL RESPONSIBILITIES

1. Maintain strict confidentiality regarding company financial information.
2. Follow all company rules, policies, and procedures.
3. Report any financial discrepancy or irregularity immediately to management.
4. Complete assigned tasks within the specified timelines.
5. Maintain professional behaviour and discipline in the workplace.
6. Perform any other accounting, administrative, or office-related duties assigned by management from time to time.