HR Manager

About the Role : We are looking for a proactive and well-organised HR & Administration Executive to manage day-to-day HR operations, recruitment coordination, employee engagement, office administration and administrative support activities.

The ideal candidate should be comfortable handling multiple responsibilities, coordinating with employees, clients, vendors and management, and ensuring that the office operates smoothly and efficiently.

• Key Responsibilities1. HR Operations & Payroll SupportPrepare and maintain monthly salary working and coordinate with the concerned team for payroll processing.
• Prepare and verify monthly employee reimbursement workings.
• Maintain accurate daily attendance and leave records, including approved and unapproved leaves.
• Maintain employee records and support routine HR documentation.
• Coordinate DSC applications and related documentation.
• Conduct and maintain background verification records for new recruits.
• Ensure proper employee documentation and joining formalities.
• 2. Recruitment & Talent AcquisitionDrive recruitment activities and ensure strong and timely recruitment closures.
• Coordinate with colleges, coaching classes, recruitment portals and online hiring platforms for sourcing candidates.
• Schedule interviews and coordinate between candidates and the concerned team.
• Maintain recruitment trackers and follow up on open positions until closure.
• Build and maintain a pipeline of suitable candidates for current and future requirements.
• 3. Employee Engagement & HR InitiativesPlan and coordinate monthly employee engagement activities and surprise events.
• Organise employee events, celebrations and other internal activities.
• Collect and coordinate client and employee feedback wherever required.
• Support initiatives for improving employee experience and workplace culture.
• Coordinate office arrangements for employee celebrations and special occasions.
• 4. Client Coordination & Billing SupportCoordinate with the accounts team for client bill recovery follow-ups.
• Check client outstanding balances with the accounting records/Tally and coordinate for necessary follow-up.
• Coordinate client visits to the office and ensure appropriate arrangements for tea, coffee, refreshments and related payments.
• Maintain proper records of client-related administrative expenses.
• 5. Office AdministrationCoordinate with housekeeping staff and ensure proper office cleanliness and hygiene.
• Ensure that employees, particularly articles and trainees, maintain clean and organised workstations before leaving the office.
• Monitor and coordinate office requirements relating to:
• Drinking water
• Stationery
• Printer refills and consumables
• Office essentials
• Electrical maintenance
• Internet connectivity
• Air-conditioning
• Water purifier
• Other office infrastructure requirements
• Coordinate and maintain schedules for computer and IT equipment maintenance.
• Maintain an updated fixed asset / office asset list and coordinate periodic verification.
• Manage petty cash expenses and maintain appropriate supporting records.
• Coordinate lunch and dinner arrangements during peak/season periods, ensuring that arrangements are made proactively without unnecessarily involving Articles in administrative activities.
• 6. Business Development SupportCoordinate Justdial and IndiaMART calling activities.
• Follow up on enquiries and ensure that relevant leads are properly communicated to the concerned team.
• Maintain basic records of calls, enquiries and follow-ups.
• Support the management team in routine business development coordination whenever required.
• Key Skills & CompetenciesGood communication and interpersonal skills.
• Strong follow-up and coordination abilities.
• Good organisational and time-management skills.
• Ability to independently manage multiple administrative activities.
• Basic knowledge of HR operations, recruitment and payroll processes.
• Good working knowledge of MS Excel / Google Sheets.
• Ability to maintain accurate records and trackers.
• Basic understanding of Tally will be an advantage.
• Proactive approach towards office administration and problem-solving.
• Ability to coordinate effectively with employees, management, clients and vendors.
• High level of ownership, discipline and confidentiality.

Candidate ProfileThe candidate should be hands-on, proactive and responsible, with the ability to identify administrative requirements before they become issues.

The role requires someone who is comfortable working across HR, recruitment, employee engagement and office administration, rather than being restricted to desk-based HR activities.

• Key Performance AreasTimely and accurate salary and reimbursement workings.
• Recruitment closures against open positions.
• Accuracy of attendance and leave records.
• Timely completion of background verification and employee documentation.
• Employee engagement and event coordination.
• Effective office administration and maintenance.
• Timely client billing/recovery coordination.
• Proper petty cash and administrative expense records.
• Maintenance of office assets and infrastructure.
• Overall cleanliness, discipline and smooth functioning of the office.