Account Executive (Accounting)

1.   Purchase order :

Generate Purchase order for both the company on daily Basis.

No material to be order without PO from any of the company.

Only in case of local purchase, PO is not needed.

For each material purchase order is must.

Take reference of recent Purchase order already issue to them and cross check the rate before sending the PO to supplier.

Take confirmation from supplier for receipt of the PO.

2.   Client Relationship Management:

Cultivate strong relationships with existing clients to enhance customer satisfaction and loyalty.

Address client inquiries and concerns regarding accounts promptly, ensuring a positive customer experience.

3.   Invoice follow up :

To follow up with all the supplier, transporter and their concern person for Invoice against PO.

Take invoice before month end from all the supplier.

4.   Purchase order print :

Take print of all the PO of Leo and RG and issue the PO to supplier for the same accordingly.

5.   Invoice Preparation :

Prepare the invoice accurately as per PO of Leo RG & HUF , in case of dispute please contact RG for the same.

6.    Cross Checking Mechanism  :

Cross check the invoice of supplier are as per the PO issue or they had made some changes on their own without our confirmation.

Cross the PO of customer as per the old rate, if any dispute please contact RG for the same.

Cross check all the invoice are made as per the invoice received if any issue please contact RG.

7.    Invoice delivery follow up :

Follow up with all the internal team and client for receipt of invoice made by you are delivered to client within a week time.

8.   Communication & Collaboration:

Work closely with cross-functional teams, including marketing, Accounts, and customer service.

Collaborate with colleagues to ensure a cohesive and effective approach to business growth.

9} Payment follow up & bank update :

·        Do regular and strong payment follow up with all the client assign to you as per the sheet prepared?

·        Prepare outstanding sheet of your client .

·        Update the status of payment in google excel sheet.

·        Update bank data in tally .

10} GST & other government compliance

 Do follow up with all the CA and their staff for timely compliance of gst and other government return filling.

Do provide data to them on time as decided

11) Excel work for payment & PO   :

Keep the excel report of all the received PO executed.

Keep record of all the pending received PO.

Keep record of pending invoice to make by us.

Keep record of all invoice to be received from supplier.

Keep record of all the rental date and invoice making sheet update?

Keep record of the spare and services engineer are giving to client without invoice.

Keep record of stock in tally.