Accounts & Finance Executive

Role OverviewWe are looking for a detail-oriented and responsible Accounts Executive who can manage day-to-day accounting activities along with logistics coordination, vendor management, reimbursements, and internal operational coordination. The role requires strong ownership, follow-up ability, accuracy, and coordination across multiple departments.

• Key Responsibilities1. Accounting & Financial OperationsMaintain daily accounting entries, including sales, purchases, expenses, receipts, and payments.
• Prepare and verify invoices, purchase records, payment vouchers, and supporting documents.
• Manage accounts payable and receivable records.
• Track customer payments, outstanding amounts, and vendor dues.
• Perform regular bank reconciliation and maintain accurate transaction records.
• Maintain petty cash and day-to-day expense records.
• Coordinate with the CA/accounting team for GST, TDS, statutory documentation, and financial records.
• Prepare periodic MIS and reports related to expenses, payments, receivables, and payables.
• 2. Vendor ManagementMaintain complete vendor records, including invoices, purchase orders, payment status, and outstanding balances.
• Coordinate with vendors for invoices, quotations, pending supplies, replacements, and documentation.
• Track vendor payment schedules and ensure timely submission for approval.
• Reconcile vendor statements and identify discrepancies.
• Maintain proper documentation of all purchases and vendor transactions.
• 3. Logistics & Dispatch CoordinationCoordinate product dispatches with logistics and courier partners.
• Ensure proper documentation for inward and outward material movement.
• Track shipments and coordinate delivery status with customers, dealers, and internal teams.
• Maintain dispatch records, courier details, PODs, and shipment-related expenses.
• Coordinate with the warehouse and operations team for product availability and dispatch readiness.
• Handle logistics-related discrepancies, delays, damages, and replacement coordination.
• 4. Reimbursement ManagementCollect and verify employee reimbursement claims along with bills and supporting documents.
• Ensure claims are submitted as per company policy and approval requirements.
• Maintain reimbursement trackers and pending payment records.
• Coordinate with management for approvals and timely processing.
• Prepare monthly reimbursement summaries.
• 5. Internal Coordination & Follow-UpCoordinate closely with Sales, Operations, Installation, Warehouse, and Management teams.
• Track pending payments, dispatches, vendor requirements, and operational actions.
• Ensure all relevant documents and records are updated and available when required.
• Follow up with internal and external stakeholders to close pending tasks.
• Maintain structured trackers for critical operational and financial activities.
• Key Skills RequiredStrong knowledge of accounting principles and bookkeeping.
• Working knowledge of Tally / Zoho Books / accounting software.
• Good understanding of GST, invoicing, vendor payments, and bank reconciliation.
• Strong Excel and reporting skills.
• Excellent follow-up and coordination ability.
• Ability to manage multiple responsibilities with accuracy.
• Strong documentation and record-management skills.
• Preferred QualificationB.Com, M.Com, or relevant Finance/Accounting qualification.
• 1–3 years of experience in accounting and operational coordination preferred.
• Key AttributesHigh attention to detail and accuracy.
• Strong ownership and accountability.
• Proactive follow-up approach.
• Ability to work in a fast-paced startup environment.
• Good communication and coordination skills.