Human Resources Assistant

Key Responsibilities

Recruitment and Staffing

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Coordinate the complete recruitment process, including preparing job descriptions, publishing vacancies, screening applications, scheduling interviews, and maintaining candidate records.

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Work with department heads to understand manpower requirements and support timely hiring.

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Conduct initial candidate discussions and coordinate offer and joining formalities.

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Maintain an updated recruitment tracker and talent pipeline.

Onboarding and Employee Records

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Manage employee onboarding, induction, document collection, background-verification coordination, and orientation activities.

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Maintain accurate and confidential personnel files, including employment documents, attendance records, leave records, and performance information.

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Prepare HR letters, employment confirmations, experience letters, and other employee communications as required.

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Ensure employee information is updated in HR systems and internal registers.

Attendance, Leave, and Payroll Support

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Monitor attendance, working hours, leave applications, holidays, and employee status changes.

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Share accurate monthly attendance and payroll inputs with the relevant internal team or payroll provider.

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Respond to routine employee queries regarding leave, attendance, policies, and HR procedures.

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Support the administration of employee benefits and statutory documentation where applicable.

Employee Engagement and Workplace Culture

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Support employee engagement initiatives, internal communications, celebrations, feedback activities, and team-building programmes.

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Promote a respectful, inclusive, and professional workplace culture.

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Assist with employee grievance handling and escalate sensitive matters appropriately.

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Support exit interviews, clearance processes, and final documentation for departing employees.

Policies, Compliance, and Reporting

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Help implement HR policies, procedures, and internal controls in line with management direction and applicable requirements.

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Maintain confidentiality of employee, business, payroll, and organisational information.

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Prepare regular HR reports covering headcount, recruitment status, attendance, leave, attrition, and other management metrics.

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Assist with internal audits, HR process reviews, and the continuous improvement of people practices.