Computer Operator cum Office Assistant

JOB LOCATION AT JAGDALPUR BASTAR CHHATTISGARH PINCODE 494001

JOB DESCRIPTION

Computer Operator – MIS Executive

Bastar Dairy Farm Pvt Ltd

Position Title

Computer Operator – MIS Executive

Department

Finance

& Operations

Reports To

Finance Manager / Operations Head

Location

Head

Office, Chhote Deoda, Bastar, Chhattisgarh

Employment Type

Full-Time

Experience

Required

2-3 years

in data entry, billing, or ERP operations

Salary Range

INR 18,000 – 25,000 per month (based on experience

& performance)

Key

Skills Required

MS Excel,

ERP Systems, Data Entry, Attention to Detail, Accounting Basics

1. POSITION OVERVIEWThe Computer Operator – MIS Executive is responsible for accurate and timely data entry, management, and validation across all operational and financial systems at Bastar Dairy Farm Pvt Ltd. This role serves as the backbone of our ERP infrastructure (ERPNext) and ensures data integrity across billing, franchise management, milk procurement, sales, and asset tracking. The position requires strong attention to detail, understanding of dairy business operations, and proficiency with ERPNext and MS Excel.

2. KEY RESPONSIBILITIES·       Daily Data Entry Operations

·       Enter daily billing data, sales invoices, and transaction records into ERPNext

·       Process farmer milk procurement data from DCS networks (Anchala, Pakhanjur, Jagdalpur, Plant)

·       Record franchise point sales, stock movements, and inventory data

·       Update electricity meter readings for CSPDCL HT connection tracking

·       Billing & Invoice Management

·       Generate and process customer invoices and delivery challan data

·       Maintain sales register and cross-verify item-wise pricing accuracy

·       Process franchise billing cycles and track payment collections

·       Reconcile daily billing with invoice totals in ERPNext

·       Franchise Data Management

·       Maintain franchise point master data (contact, location, stock allocation, sales targets)

·       Track franchise asset inventory (coolers, signage, promotional materials)

·       Coordinate with franchise owners on sales data submission and verification

·       Monitor franchise compliance and stock aging reports

·       Milk Procurement & Farmer Tracking

·       Enter daily milk procurement quantities from DCS collection centers

·       Maintain farmer details, bank account information, and payment history

·       Process 10-day billing cycle data for farmer payments

·       Track milk quality metrics and procurement costs per KG

·       Coordinate milk collection schedule and capacity planning data

·       Sales Data Management

·       Record item-wise sales data (SKU, quantity, rate, value) for all channels

·       Maintain sales register and daily sales summaries

·       Track Blinkit channel sales and online order data

·       Generate sales reports by product, franchise, and channel

·       ERP Data Audit & Compliance

·       Perform daily/weekly ERP data validation across modules (Buying, Selling, Stock, Accounting)

·       Identify and reconcile data discrepancies in sales, purchase, and inventory records

·       Generate MIS reports for management review

·       Ensure data accuracy for internal audit and compliance purposes

·       Support statutory compliance (FSSAI, GST documentation)

·       Asset Management

·       Maintain company asset register (machinery, equipment, IT systems)

·       Track franchise asset allocation and depreciation

·       Update asset location, condition, and maintenance records

·       General Administrative Duties

·       Maintain data backup and file organization protocols

·       Assist in month-end and quarter-end closing procedures

·       Support financial reporting and reconciliation work

·       Coordinate with other departments (Procurement, Production, Sales) for data requirements

3. REQUIRED QUALIFICATIONS·       Bachelor's degree (B.Com, B.Sc, or equivalent) preferred; 10+2 minimum

·       2-3 years of experience in data entry, billing, accounting, or ERP operations

·       Proficiency with ERPNext or similar ERP systems

·       Advanced skills in MS Excel (pivot tables, VLOOKUP, formulas, data validation)

·       Comfortable with MS Word, Google Sheets, and basic database tools

·       Strong understanding of accounting and billing concepts

·       Experience with dairy business, FMCG, or agriculture operations is a plus

4. CORE COMPETENCIES & SKILLS·       Technical Skills

·       ERP Systems (ERPNext, SAP, Tally) – proficiency required

·       MS Excel – advanced level (formulas, pivot tables, data analysis)

·       MS Office Suite (Word, PowerPoint)

·       Database basics and file management

·       Google Sheets and online collaboration tools

·       Business Skills

·       Data entry accuracy and speed (min. 50+ WPM)

·       Accounting and billing knowledge

·       Inventory and stock management basics

·       Dairy/FMCG operations understanding

·       Soft Skills

·       Attention to detail and accuracy focus

·       Time management and ability to meet deadlines

·       Communication skills (in English and Hindi)

·       Problem-solving and analytical thinking

·       Ability to work independently and in a team

·       Integrity and confidentiality maintenance

5. KEY PERFORMANCE INDICATORS (KRAs)Performance will be measured on the following metrics:

KRA

Target

Frequency

Data

Entry Accuracy

≥98% (zero

critical errors)

Daily/Weekly

Billing Reconciliation

100% reconciliation of daily sales

Daily

Timeliness

of Data Entry

Same-day

entry for all transactions

Daily

ERP Data Validation

Weekly audit with <0.5% discrepancies

Weekly

Report

Generation

MIS reports

submitted by 10 AM next day

Daily

6. TOOLS & SYSTEMS USED·       ERPNext (BDF Live) – primary ERP system

·       MS Excel – data analysis and reporting

·       MS Word – documentation

·       Google Sheets – collaborative data entry

·       Email – internal communication

·       Cloud storage (Google Drive, OneDrive)

·       Tally (if applicable for GST tracking)

·       DCS software (if applicable for milk procurement data)

7. WORKING CONDITIONSOffice-based position at Chhote Deoda headquarters

Standard business hours (9 AM – 6 PM) with flexibility for month-end closings

Occasional travel to franchise points or collection centers for data verification (if required)

Work involves sitting at computer for extended periods

8. CAREER GROWTH & DEVELOPMENT·       Opportunity to transition into Finance Analyst or Operations Coordinator roles

·       Training in advanced ERP modules and business intelligence tools

·       Exposure to dairy business operations, supply chain, and financial management

·       Performance-based salary increments and incentives

9. REPORTING STRUCTUREReports To: Finance Manager / Operations Head

Coordinates With:

·       Production Team (for milk procurement data)

·       Franchise Managers (for sales and stock data)

·       HR Department (for attendance and payroll)

·       External Auditors (for audit-related data requests)

·       DCS Network Partners (for milk collection data)

10. ADDITIONAL NOTESThis is a critical operational role. Data accuracy directly impacts financial reporting, franchise profitability, and compliance.

The incumbent must maintain strict confidentiality of sensitive financial and operational data.

Regular training and skill development will be provided to ensure proficiency with BDF's systems and processes.

Performance reviews will be conducted quarterly, with salary increments and bonus eligibility based on KRA achievement.

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Document Version: 1.0 | Last Updated: September 2026

For inquiries, contact: HR Department, Bastar Dairy Farm Pvt Ltd