Admin & Operations Executive

*Key Responsibilities*

Social Media & Reporting

- Manage and monitor Instagram accounts for all client brands: posting schedules, DMs, comments and account health

- Prepare monthly performance reports for each brand (reach, engagement, follower growth, top content, insights)

- Coordinate with the content and design teams to keep posting calendars on track

Brand Shoots & Influencers

- Travel for brand shoots across locations as required

- Handle shoot logistics: scheduling, location, crew, props and on-ground coordination

- Identify, reach out to and onboard influencers across India for brand campaigns

- Maintain an up-to-date influencer database with niche, location, follower count, rates and past collaborations

Office Administration

- Maintain a central database of all office happenings: projects, events, deadlines, vendor details and records

- Coordinate with staff and internal teams for smooth day-to-day operations

- Manage freelancer coordination, including briefs, timelines, deliverables and payment tracking

Meetings & Follow-ups

- Schedule and align internal and client meetings

- Prepare clear Minutes of Meeting (MOM) with action points, owners and deadlines

- Follow up consistently until every action item is closed

*Requirements*

- Graduate in any discipline (BBA, Mass Communication or Marketing preferred)

- 1–3 years of experience in admin, operations or a digital agency (freshers with strong skills may apply)

- Hands-on knowledge of Instagram, including Insights and Meta Business Suite

- Strong organisation and follow-up skills, with excellent written communication

- Proficient in Google Sheets/Excel, Google Docs and Drive

- Fluent in English and Tamil (Hindi is a plus)

- Willing to travel for shoots and campaigns

*Nice to Have*

- Experience working with influencers or running influencer campaigns

- Familiarity with project-management tools such as Notion, Trello or ClickUp

- Basic understanding of content creation and shoots

*What We Offer*

- Hands-on exposure to multiple brands across industries

- Travel and on-ground campaign experience

- A fast-paced, growth-focused agency environment