Payroll Executive

Job Description – Payroll ExecutivePosition: Payroll Executive

Location: Hyderabad, Telangana

Department: Payroll / HR Operations

Employment Type: Full-Time

Experience: 1–4 Years

Industry Preference: Staffing / Recruitment / Manpower / Payroll Outsourcing

About the RoleWe are looking for a detail-oriented and experienced Payroll Executive to manage end-to-end payroll operations for employees/contract associates deployed across multiple client locations.

The candidate will be responsible for accurate and timely payroll processing, attendance and timesheet validation, statutory compliance, employee documentation, client coordination, payroll MIS, and resolution of payroll-related queries.

• Key Responsibilities1. Payroll ProcessingManage end-to-end monthly payroll processing for contract employees and staff deployed at client locations.
• Collect, validate, and consolidate payroll inputs including attendance, leave, overtime, incentives, reimbursements, deductions, and salary revisions.
• Validate client-approved attendance and timesheets before payroll processing.
• Calculate gross salary, deductions, net salary, statutory contributions, and other payroll components.
• Ensure accurate and timely salary processing and disbursement.
• Generate salary registers, payslips, bank statements, payroll summaries, and other payroll reports.
• Handle payroll adjustments, arrears, incentives, overtime, and variable payments.
• 2. Statutory ComplianceHandle monthly payroll compliance relating to PF, ESI, Professional Tax, TDS, Labour Welfare Fund, Bonus, Gratuity, and other applicable statutory requirements.
• Prepare and verify PF/ECR and ESI-related data and coordinate timely payments/filings.
• Maintain statutory registers, challans, returns, and supporting documentation.
• Track statutory deadlines and ensure timely compliance.
• Support statutory inspections, audits, and client compliance requirements.
• 3. Staffing / Client Payroll OperationsCoordinate with clients for monthly attendance, timesheets, payroll inputs, approvals, and billing-related payroll data.
• Maintain separate payroll trackers for different clients and deployment locations.
• Ensure client-specific payroll policies and SLAs are followed.
• Coordinate with HR, Recruitment, Operations, Finance, and client SPOCs for payroll closure.
• Reconcile employee headcount, attendance, salary, and payroll data with client records.
• 4. Employee Lifecycle ManagementProcess payroll inputs for new joiners, transfers, salary revisions, promotions, and exits.
• Ensure proper onboarding documentation and statutory registrations.
• Handle Full & Final Settlement (F&F) including notice pay, leave encashment, deductions, gratuity/bonus wherever applicable.
• Process exit-related payroll documentation and final settlement.
• Respond to employee queries related to salary, payslips, PF, ESI, deductions, tax, and F&F.
• 5. Payroll MIS & ReconciliationPrepare monthly payroll MIS and management reports.
• Reconcile payroll with attendance, bank payments, statutory liabilities, and accounting records.
• Identify payroll discrepancies and ensure timely correction.
• Maintain payroll records and audit trails.
• Support internal, client, and statutory audits.
• Required SkillsStrong knowledge of Indian payroll processing and statutory compliance.
• Hands-on experience with PF, ESI, PT, TDS, LWF, Bonus and Gratuity.
• Experience in staffing / third-party payroll / manpower outsourcing will be strongly preferred.
• Good knowledge of Advanced MS Excel – VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS, IF formulas, data validation, etc.
• Experience with payroll software / HRMS / ERP.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good communication and client coordination skills.
• Ability to handle confidential employee and salary information.
• Ability to work under strict monthly payroll deadlines.
• QualificationB.Com / M.Com / MBA (HR/Finance) or equivalent qualification.
• 2–4 years of relevant payroll experience.
• Candidates with experience handling 500+ employees / contract workforce will be preferred.
• Key Performance Indicators (KPIs)100% accurate and timely payroll processing.
• Timely statutory payments and filings.
• Minimal payroll errors and employee complaints.
• Timely closure of client payroll inputs.
• Accurate payroll reconciliation and MIS.
• Compliance with agreed payroll SLAs and timelines.

Preferred Candidate ProfileThe ideal candidate should have experience working in a staffing, manpower outsourcing, recruitment, or payroll outsourcing company and should be comfortable managing multiple clients and a high-volume employee database.

Work Location: Hyderabad

Notice Period: Immediate / 15–30 Days preferred