Personal Assistant

Sure. I’ll phrase it as “Salary: As mentioned in the post” so the JD doesn’t repeat a specific figure.

Executive Personal Assistant – Online & Offline

Hiring Company: Hast & Chang

Employment Type: Full-Time / Dedicated Support

Work Arrangement: Hybrid – Remote + In-Office

Working Days: 7 days a week, based on the Principal/Official’s schedule

Location: Flexible / Movable – Location may change based on work requirements

Salary: As mentioned in the post

About the Role

Hast & Chang is looking for a highly organized, trustworthy, proactive and well-presented Executive Personal Assistant to provide comprehensive online and offline support to a senior government employee/official.

This is a high-responsibility role requiring excellent judgment, confidentiality, communication skills and the ability to manage multiple tasks simultaneously.

The assistant may be required to work remotely, from an office, or from another location depending on the official’s schedule and professional requirements.

Key Responsibilities

Calendar & Schedule Management

• Manage daily, weekly and monthly calendars.
• Schedule meetings, appointments and calls.
• Maintain reminders for important deadlines and commitments.
• Coordinate changes to schedules at short notice.
• Prepare daily schedules and priority lists.

Applications & Research

• Research relevant jobs, professional opportunities, events, appointments and other openings.
• Complete and submit online applications accurately.
• Track application deadlines and status.
• Organize supporting documents.
• Conduct online research and prepare concise summaries.

Social Media & Digital Profile Management

• Manage professional social-media profiles.
• Assist with LinkedIn, Instagram, Facebook, X and other relevant platforms.
• Draft and schedule professional posts.
• Coordinate photographs, announcements and digital content.
• Monitor relevant messages and online activity.
• Assist with professional branding and digital marketing.

Executive & Administrative Support

• Manage documents, files and correspondence.
• Draft emails, letters and routine professional communications.
• Coordinate with offices, organizations, professionals and other contacts.
• Assist with meetings, events and travel arrangements.
• Follow up on pending tasks and deadlines.
• Maintain organized digital and physical records.

Marketing & Professional Representation

• Support personal/professional branding.
• Assist with digital marketing and promotional activities.
• Coordinate with designers, marketing teams and external agencies.
• Research networking and promotional opportunities.
• Assist with event and campaign coordination.

Candidate Requirements

The ideal candidate should be:

• Highly organized and detail-oriented.
• Trustworthy, discreet and mature.
• Comfortable handling confidential information.
• Proactive and able to work independently.
• Excellent at managing deadlines and multiple priorities.
• Strong in spoken and written English.
• Confident communicating with senior professionals.
• Comfortable using smartphones, computers, email and online platforms.
• Good at internet research and online applications.
• Familiar with social media and digital marketing.
• Flexible regarding working hours and location.
• Willing to travel or temporarily relocate when required.
• Professional, presentable and respectful.

Preferred Experience

Candidates with experience as an Executive Assistant, Personal Assistant, Executive Secretary, Senior Administrative Assistant, Office Coordinator, Executive Support Associate or Chief-of-Staff Assistant will be preferred.

Experience supporting senior executives, public figures, professionals, entrepreneurs or government officials will be an advantage.

Working Arrangement

This is a 7-day-a-week support role involving both online/remote and offline/in-office responsibilities.

The role may require availability outside conventional office hours depending on meetings, travel, events, deadlines or urgent professional requirements.

The work location is movable and may be changed according to the requirements of the official/principal. Travel or temporary relocation may therefore be required.

Confidentiality & Professional Conduct

As the role involves supporting a government employee/official, confidentiality, integrity and discretion are mandatory.

The selected candidate must maintain strict confidentiality regarding official matters, schedules, documents, communications, personal information and other sensitive work-related information.

Compensation & Payment

Salary: As mentioned in the post.

Payment will be made directly to the selected assistant’s bank account by the Assistant Manager, according to the agreed payment terms.

The hiring, screening and engagement process will be managed through Hast & Chang.

Selection Process

1. CV/application screening
2. Initial interview by Hast & Chang
3. Practical assessment
4. Final interview
5. Reference/background verification, where applicable
6. Final selection and onboarding

Ideal Candidate

We are looking for someone who can function as a trusted right-hand executive support professional—someone who can manage calendars, applications, research, communications, social profiles, marketing coordination and day-to-day executive tasks while remaining flexible about time, location and work requirements.

This is a high-trust Executive Personal Assistant position and is not a basic receptionist or data-entry role.

If this is going to be posted publicly, I’d recommend adding “Salary: As mentioned in the post” rather than “salary negotiable,” because it directs candidates back to the original hiring announcement.