Purchase Executive

Job Description: Purchase ExecutiveJob Title: Purchase Executive Department: Purchase / Procurement Reports To: Purchase Manager / Procurement Manager Job Location: talala

1. Job SummaryA Purchase Executive is responsible for purchasing raw materials, spare parts, consumables, machinery, and other goods required by the organization. The role involves identifying suppliers, obtaining quotations, negotiating prices, preparing purchase orders, monitoring deliveries, and ensuring that materials are purchased at the right price, quality, and time.

• 2. Key Roles and ResponsibilitiesIdentify and develop new suppliers and vendors.
• Collect and compare quotations from different suppliers.
• Negotiate prices, payment terms, delivery schedules, and other commercial terms.
• Prepare and issue Purchase Orders (POs) as per company requirements.
• Follow up with suppliers for timely delivery of materials.
• Coordinate with the production, stores, quality, accounts, and other departments.
• Verify purchase requisitions and ensure materials meet the required specifications.
• Maintain records of purchase orders, quotations, invoices, and delivery challans.
• Monitor supplier performance, product quality, and delivery timelines.
• Ensure purchases are made within the approved budget.
• Resolve issues related to delayed deliveries, shortages, damaged materials, and incorrect supplies.
• Coordinate with the accounts department for invoice verification and payment processing.
• Maintain vendor databases and prepare purchase reports.
• Ensure compliance with company purchasing policies and procedures.
• 3. Required SkillsGood negotiation and communication skills.
• Knowledge of procurement and inventory management.
• Vendor development and supplier management.
• Basic knowledge of MS Excel and MS Office.
• Knowledge of ERP software or SAP is an advantage.
• Analytical and problem-solving skills.
• Time management and coordination skills.
• Ability to manage multiple purchase orders and deadlines.
• 4. Educational Qualification and ExperienceQualification: Graduate in Commerce, Business Administration, Supply Chain Management, or a relevant technical field.
• Experience: 1–3 years of experience in purchasing or procurement is generally preferred.
• Freshers: May be considered depending on company requirements.
• Additional advantage: Experience in manufacturing, engineering, automobile, pharmaceutical, or other relevant industries.
• 5. Key Performance Indicators (KPIs)Cost savings achieved through negotiations.
• On-time delivery of materials.
• Supplier quality and performance.
• Reduction in purchase costs.
• Accuracy of purchase orders and documentation.
• Compliance with purchasing procedures.
• Timely resolution of procurement issues.

1. 6. Daily Activities of a Purchase ExecutiveReview material purchase requisitions from different departments.
2. Contact suppliers and request quotations.
3. Compare prices, quality, delivery times, and payment terms.
4. Negotiate with suppliers and obtain approvals.
5. Prepare and release purchase orders.
6. Follow up on pending orders and expected delivery dates.
7. Coordinate with the stores and quality departments for material receipt and inspection.
8. Update purchase records and prepare daily or monthly reports.

7. Sample Short Job Description for a Resume or Job AdvertisementA Purchase Executive is responsible for managing day-to-day purchasing activities, supplier coordination, price negotiation, purchase order preparation, and material delivery follow-up. The candidate should have good communication and negotiation skills, knowledge of procurement procedures, and proficiency in MS Excel. Experience with ERP/SAP systems and vendor management will be an added advantage.