Billing Executive

1. Job SummaryWe are looking for a detail-oriented and responsible Billing Executive to manage developer billing, brokerage and commission calculations, invoice processing, and monthly GST-related documentation. The candidate will coordinate with developers, maintain accurate financial records, and ensure timely submission of invoices and supporting documents in accordance with company procedures and applicable GST requirements.

2. Key ResponsibilitiesA. Developer Billing & Commission Management

• Prepare and submit invoices to real estate developers for brokerage, commissions, and other applicable charges.
• Verify booking details, client information, project details, and commission structures before raising invoices.
• Coordinate with developers regarding invoice submission, billing approvals, debit notes, credit notes, and payment status.
• Maintain developer-wise billing records and track outstanding invoices.
• Follow up with developers for commission payments and resolve billing discrepancies.
• Reconcile company billing records with developer statements and payment confirmations.

B. GST Documentation & Compliance

• Prepare and organize monthly GST-related documents, invoices, and supporting records.
• Coordinate with the CA or tax consultant for monthly GST return preparation and filing requirements.
• Verify GSTIN, invoice details, taxable values, applicable GST rates, and tax calculations.
• Maintain proper records of sales invoices, purchase invoices, credit notes, debit notes, and other relevant documents.
• Assist in GST reconciliation, including GSTR-1, GSTR-3B, and GSTR-2B/ITC-related documentation, as applicable.
• Ensure timely sharing of required documents with the CA or tax consultant before monthly deadlines.
• Maintain organized digital records for GST audits, assessments, and internal verification.

C. Accounts & Record Maintenance

• Maintain accurate billing registers, commission statements, and developer-wise outstanding reports.
• Track invoices raised, payments received, pending commissions, and overdue amounts.
• Prepare monthly billing summaries and reports for management.
• Maintain proper documentation of bookings, cancellations, reversals, and commission adjustments.
• Ensure that all billing and accounting records are updated accurately and on time.

D. Coordination & Administration

• Coordinate with the sales team, closing managers, developers, and the accounts team to collect required billing information.
• Verify booking and transaction details before processing invoices.
• Follow up on missing documents, approvals, and payment confirmations.
• Maintain confidentiality of company financial information and client records.
• 3. Required Qualifications & SkillsGraduate in Commerce (B.Com) or a related field.
• 1–3 years of relevant experience in billing, accounts, or GST documentation.
• Experience in real estate billing or developer commission billing will be preferred.
• Basic to good understanding of GST documentation and invoicing.
• Working knowledge of Tally, accounting software, and Microsoft Excel/Google Sheets.
• Strong numerical accuracy, attention to detail, and organizational skills.
• Good coordination, communication, and follow-up skills.
• Ability to manage monthly deadlines and maintain systematic records.
• 4. Key Performance Indicators (KPIs)Timely and accurate submission of developer invoices.
• Accurate calculation and reconciliation of brokerage and commission amounts.
• Timely completion and submission of monthly GST documentation.
• Regular follow-up and tracking of outstanding developer payments.
• Maintenance of updated billing registers and financial records.
• Minimum billing errors and timely resolution of discrepancies.
• Timely coordination with the CA, developers, and internal teams.

5. Preferred Candidate ProfileThe ideal candidate should be systematic, trustworthy, proactive, and comfortable handling recurring monthly billing and GST documentation. Experience working with real estate developers, brokerage firms, or real estate advisory companies will be an added advantage.

Interested candidates may share their updated resume along with details of their relevant billing, accounting, and GST experience.