Export Documentation Manager

De Molen Exports Pvt. Ltd. is looking for an experienced and detail-oriented Export & Import Documentation Manager to independently manage export–import documentation, shipment coordination and regulatory compliance.

Key Responsibilities:

• Prepare and verify commercial invoices, packing lists, shipping instructions, certificates of origin and other export documents.
• Coordinate with freight forwarders, shipping lines, CHAs, transporters, laboratories and inspection authorities.
• Handle documentation for sea, air and courier shipments.
• Coordinate container bookings, stuffing schedules, customs clearance and shipment tracking.
• Manage Health Certificates, Phytosanitary Certificates, Fumigation Certificates, Spices Board documentation and related approvals.
• Ensure compliance with DGFT, Customs, ICEGATE, APEDA, FSSAI and other applicable regulations.
• Review Bills of Lading, shipping bills and customs documents before final submission.
• Manage Letter of Credit documentation, payment terms, bank submissions and export-realisation records.
• Maintain shipment-wise records, document checklists, MIS reports and incentive-related documentation.
• Coordinate with production, quality, warehouse, accounts and international customers.
• Handle documentation amendments, discrepancies and urgent shipment-related issues.
• Monitor shipment deadlines and ensure timely submission of original documents to customers and banks.

Candidate Requirements:

• Graduate/Postgraduate in International Business, Foreign Trade, Commerce or a related field.
• Minimum 4–7 years of relevant experience in export–import documentation.
• Experience in food products, spices, agricultural commodities or FMCG exports will be preferred.
• Strong knowledge of export documentation, customs procedures, Incoterms, HS codes and international shipping.
• Experience handling European or other international markets is an advantage.
• Good command of written and spoken English.
• Strong coordination, communication and problem-solving abilities.
• Excellent knowledge of MS Excel, email communication and documentation systems.
• Ability to independently manage multiple shipments and work within strict deadlines.

What We Offer:

• Competitive salary based on experience.
• Opportunity to manage international shipments and customers.
• Professional growth in an expanding food-export organisation.
• Stable, responsible and long-term position.

Interested candidates may send their updated résumé to info@demolenexports.com with the subject line:

Application – Export & Import Documentation Manager