Secretary / Executive Assistant

About Us:

We are a global leader in turnkey healthcare infrastructure solutions. Our mission is to make healthcare more accessible and affordable worldwide. With a strong foundation in engineering, procurement, and construction, we deliver projects that meet international standards with speed, precision, and compliance. As we expand our operations and client base, we are looking for passionate individuals to join our team and be part of our growth journey.

Role Overview:

We are looking for a proactive, organized, and responsible Executive Assistant to the Managing Director (MD) to provide direct administrative and coordination support to senior management. The role involves managing the MD’s schedule, coordinating meetings, handling correspondence, following up on key business activities, and ensuring the smooth execution of daily priorities. The ideal candidate should have decent communication skills, a professional approach, good follow-up abilities, and the discretion to handle confidential business information.

Key Responsibilities:

• Manage the MD’s daily schedule, calendar, appointments, and meetings. Handle emails, calls, and official correspondence on behalf of the MD, as required.
• Follow up with departments and employees on tasks assigned by the MD and track pending activities.
• Coordinate with internal teams to collect business updates, reports, and required information.
• Prepare presentations, reports, meeting agendas, and other management documents.
• Arrange domestic and international travel, including flight bookings, accommodation, and itineraries.
• Maintain records of meetings, important discussions, decisions, and action points.
• Ensure timely communication and execution of the MD’s priorities and instructions.
• Coordinate with clients, stakeholders, and business associates on behalf of the MD.
• Organize and maintain confidential documents, business information, and correspondence.
• Handle urgent assignments and other responsibilities delegated by the MD.  

Candidate Requirements:

• Graduate/Postgraduate in any discipline. 1–2 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent verbal and written communication skills.
• Proficiency in MS Office, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational, coordination, and follow-up skills.
• Professional conduct, attention to detail, and a proactive approach.
• Ability to prioritize tasks, manage multiple responsibilities, and work with minimal supervision.
• High level of discretion and ability to handle confidential information.

What We Offer:

Competitive salary with performance-based incentives Learning & development opportunities A supportive work culture with exposure to international projects Fast-track career growth in a rapidly growing organization