Event Coordinator

Shangar Decor Ltd. is looking for a dynamic, organised and proactive female professional with hands-on experience in the event industry and event production to work closely with the CEO.

This is not a conventional desk-only Executive Assistant role. The candidate will be actively involved in event planning, production coordination, site follow-ups, scheduling, client and vendor coordination, and day-to-day assistance to the CEO.

The ideal candidate should understand how events work on the ground and be comfortable managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

Executive Assistance to CEO

• Work closely with the CEO on daily priorities and business activities.
• Manage the CEO’s calendar, appointments, meetings and schedules.
• Schedule internal and external meetings and ensure proper follow-ups.
• Prepare meeting agendas, notes and action points.
• Follow up with concerned team members to ensure assigned tasks are completed on time.
• Maintain proper records of ongoing projects, meetings and important communications.
• Coordinate between the CEO, internal teams, clients, vendors and other stakeholders.

Event Planning & Production Coordination

• Assist in planning and coordinating weddings, corporate events, exhibitions, government events and other projects.
• Coordinate with the production and operations teams regarding event requirements.
• Follow up with site teams before, during and after events.
• Ensure event schedules, timelines and task lists are properly maintained.
• Coordinate with vendors, suppliers and production partners.
• Assist in managing event logistics and operational requirements.
• Track project progress and report important updates to the CEO.
• Help ensure deadlines and commitments are met.

Site & Operations Follow-ups

• Regularly coordinate with site managers and project teams.
• Take updates regarding work progress, manpower, materials and production requirements.
• Follow up on pending work and escalate important issues when required.
• Assist in preparing and maintaining site schedules and event timelines.
• Visit event sites when required for coordination and follow-up.

Communication & Coordination

• Communicate professionally with clients, vendors and internal teams.
• Handle calls, emails and WhatsApp communication related to projects and meetings.
• Maintain regular follow-ups with different departments.
• Ensure clear communication between the CEO and operational teams.

Candidate Requirements

• Female candidate preferred for this position.
• Minimum 1 year of hands-on experience in the Event Industry is mandatory.
• Experience in Event Production, Event Operations, Event Coordination or Event Management is essential.
• Good understanding of how events are planned and executed.
• Strong follow-up and coordination skills.
• Excellent organisational and time-management abilities.
• Ability to handle multiple tasks and projects simultaneously.
• Good communication skills in English, Hindi and Gujarati will be preferred.
• Comfortable working in a fast-paced environment.
• Willingness to coordinate with site teams and visit event locations when required.
• Proficient in MS Office, Excel, Google Workspace and calendar management.
• A proactive personality with strong attention to detail.

Who Should Apply?

This position is ideal for someone who has already worked in the event industry for at least one year and wants to take on a larger role involving both event production and direct coordination with senior management.

Freshers and candidates without event industry experience need not apply.

Preferred Experience

• Event Coordinator
• Event Production Executive
• Event Operations Executive
• Executive Assistant in an Event Company
• Wedding Planning / Wedding Production
• Corporate Event Coordination

What We Offer

• Opportunity to work directly with the CEO of an established event and décor company.
• Exposure to large-scale weddings, corporate events, government events, exhibitions and prestigious projects.
• Hands-on learning and career growth in event production and management.
• Dynamic and professional working environment.
• Opportunity to take ownership of important projects and responsibilities.

Application Requirement

Only candidates with a minimum of 1 year of relevant experience in the Event Industry and Event Production should apply.

Location: Ahmedabad

Position: Full-time, On-site