Inventory Executive

Experience Required: 2–5 years of experiencein purchase/procurement Location: Bangalore Job Type: Full-time 1. Job Purpose The Inventory & Stores Executive will be responsible for the day-to-day management and control of company inventory and assets. The role involves receiving, verifying, storing, issuing and tracking materials/assets while maintaining accurate stock records and ensuring proper documentation for all inventory movements. The position will work closely with the Purchase, Accounts & Finance, Sales and Operations teams to ensure proper inventory control and timely availability of materials. 2. Key Responsibilities A. Inventory Management Maintain accurate records of all inventory, materials, equipment and assets. Monitor stock levels and identify shortages, excess stock and slow-moving items. Ensure proper classification, tagging and identification of inventory. Maintain item-wise stock registers and inventory records. Regularly reconcile physical stock with system/book records. Investigate and report stock variances, shortages or damages. B. Material Inward / GRN Receive materials from vendors and verify quantity, specifications and condition against Purchase Orders/invoices. Prepare and maintain Goods Receipt Notes (GRN) and inward documentation. Coordinate with the Purchase and Accounts teams regarding discrepancies in quantity, quality or specifications. Ensure materials are properly tagged and stored after receipt. www.tecqnio.comC. Material Issue / Outward Issue materials only against properly approved requests. Maintain material issue notes / delivery challans and outward records. Record all inventory movements accurately and on a timely basis. Track materials/assets issued to employees, projects, customers or rental clients. Maintain records of returned materials and assets. D. Asset & Rental Inventory Tracking Maintain proper records of company assets such as laptops, desktops, monitors, networking equipment and other IT assets. Maintain asset-wise details including: 1. Asset ID / Serial Number 2. Model and specifications 3. Purchase date 4. Current location 5. Person/customer/project assigned 6. Issue and return dates 7. Condition of asset Track assets given on rental/lease to customers and ensure timely return. Record damages, missing accessories and other discrepancies at the time of return. E. Physical Stock Verification Conduct periodic physical stock counts. Reconcile physical inventory with ERP/accounting records. Prepare stock reconciliation reports. Highlight discrepancies to the reporting manager immediately. Support internal and statutory auditors during inventory verification. F. Documentation & Reporting Maintain proper documentation for all inward and outward movements. Prepare periodic: 1.Stock reports 2.Inventory ageing reports 3.Stock reconciliation statements 4.Slow-moving / non-moving inventory reports 5.Asset movement reports 6.Damaged / missing asset reports Ensure all inventory records are updated and properly filed. www.tecqnio.comG. Coordination Coordinate with Purchase for incoming materials. Coordinate with Accounts & Finance for GRN, invoice and stock reconciliation. Coordinate with Operations / Sales / Projects for material requirements and issues. Follow up with employees/customers for pending asset returns. Communicate inventory shortages or discrepancies promptly. 3. Internal Controls Ensure no material is received or issued without proper documentation/approval. Follow company inventory control procedures. Maintain appropriate segregation between received, available, damaged and returned stock. Ensure physical inventory is stored safely and systematically. Prevent unauthorized movement or issue of company assets. Maintain confidentiality of inventory and asset information. 4. Required Qualifications Graduate in B.Com / BBA / BBM / Supply Chain / Logistics or relevant discipline. 2–5 years of experience in inventory, stores, warehouse or asset management. Experience in an IT equipment / electronics / rental business will be an advantage. Good knowledge of MS Excel. Experience with ERP/accounting/inventory software is preferred. 5. Required Skills Strong inventory control and record-keeping skills. Good knowledge of Excel and inventory reports. Attention to detail. Ability to reconcile physical stock with system records. Good organizational and documentation skills. Ability to coordinate with multiple departments. Basic understanding of Purchase Orders, invoices, GRNs and delivery challans. Ability to identify discrepancies and follow up for resolution. Good communication and follow-up skills. Integrity and accountability in handling company assets. www.tecqnio.com6. Key Performance Indicators (KPIs) Inventory accuracy and stock reconciliation. Timely updating of inward/outward transactions. Reduction in stock discrepancies and losses. Accuracy of asset tracking. Timely return of customer/employee assets. Proper documentation of all inventory movements. Timely submission of inventory reports. Reduction of slow-moving/non-moving inventory. Compliance with internal inventory control procedures. 7. Preferred Experience Candidates with experience handling IT assets, laptops, desktops, monitors, networking equipment and rental inventory will be preferred. 8. Reporting & Coordination Reports To: Finance / Operations Management Works Closely With: Purchase Team Accounts & Finance Team Sales Team Operations / Project Team