Management Trainee

Roles & Responsibilities

As a Management trainee, you will play a key role in ensuring the smooth day-to-day functioning of the organization by supporting business operations, people processes, client coordination, finance support, and administrative activities.

This is a 2month of internship.

Client & Vendor Coordination

• Serve as the primary point of contact for operational communication with clients after project onboarding.
• Coordinate with internal teams to ensure timely delivery of client requirements and updates.
• Manage vendor onboarding, maintain vendor records, obtain quotations, and coordinate purchase orders.
• Track vendor invoices and payment status in coordination with the Finance team.
• Maintain organized records of client agreements, vendor contracts, and communication history.

People Operations

• Coordinate employee onboarding and offboarding activities, including documentation and induction.
• Maintain employee records, attendance, leave records, and HR documentation.
• Support recruitment activities by scheduling interviews, coordinating with candidates, and preparing offer-related documents.
• Assist in organizing employee engagement initiatives, training sessions, and performance review documentation.
• Act as the first point of contact for routine employee queries related to HR and administrative processes.

Finance Support

• Assist in preparing customer invoices and maintaining billing records.
• Track accounts receivable and vendor payment schedules.
• Maintain expense records and reimbursement documentation.
• Support bank reconciliation and maintain financial trackers as required.
• Coordinate with external vendors and internal stakeholders to ensure timely processing of invoices and payments.
• Assist in preparing operational reports and supporting month-end documentation.

Administration & Compliance

• Maintain company records, agreements, contracts, licenses, and statutory documents.
• Coordinate office administration, travel arrangements, meetings, logistics, and procurement activities.
• Manage software subscriptions, office assets, and vendor service renewals.
• Track compliance deadlines and ensure timely renewal of company registrations, licenses, and certifications.
• Maintain confidential company information with accuracy and professionalism.

Executive Support

• Assist the Founder with business presentations, reports, meeting coordination, and documentation.
• Prepare meeting agendas, record Minutes of Meeting (MoMs), and follow up on action items.
• Coordinate cross-functional activities to ensure effective communication and execution.
• Take ownership of assigned projects and contribute to continuous process improvement initiatives.

Desired Skills

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• High attention to detail and problem-solving mindset.
• Ability to manage multiple priorities in a fast-paced startup environment.
• Willingness to learn and take ownership of diverse business functions.
• Professional attitude with strong interpersonal and stakeholder management skills.