Purchase Manager

Core Roles and Responsibilities

• Supplier Sourcing & Evaluation: Research, identify, and evaluate potential vendors, manufacturers, and service providers to build a reliable supply network.
• Price & Contract Negotiation: Compare quotations, negotiate pricing, volume discounts, payment terms, and delivery schedules to maximize return on investment (ROI).
• Purchase Orders & Requisitions: Collate purchase requisitions, raise formal purchase orders (POs), and track them from approval to delivery.
• Inventory & Stock Monitoring: Review stock levels regularly, coordinate with warehouse and store staff to prevent shortages or overstocking, and place reorders as needed.
• Delivery & Quality Verification: Inspect incoming goods against purchase orders, verify quantities and quality standards, and handle damaged, missing, or non-conforming items.
• Invoice & Financial Tracking: Forward approved invoices and delivery dockets to the accounts department, request credit notes, and assist in budget tracking.
• Record Keeping & Reporting: Maintain accurate digital and physical procurement databases, track supplier performance metrics, and prepare cost-analysis reports.
• Policy & Compliance: Ensure all purchasing activities comply with company guidelines, ethical standards, and legal or regulatory requirements.