Secretary / Executive Assistant

About us

Dimple is a student wellbeing platform, anonymous by architecture, built to help young people seek support when they need it. Rebound Dimple is establishing its South Asian operations in Chennai, and this is our first in-house appointment in India.

The role

You will be the operational backbone of our Chennai office, supporting the CEO and the Head of Operations — South Asia, and playing a central part in launching our DAC counsellor training course, developed in partnership with the Counsellor Council of India. This is a role for someone organised, discreet and dependable, who takes ownership and enjoys being part of something from the ground up.Key responsibilities

DAC course administration

• Support the establishment and rollout of the DAC course
• Manage enrolments, participant records and communications
• Coordinate certification processing and records
• Schedule face-to-face assessments, including venues, assessors and participants

Executive support

• Manage calendars and meeting schedules for the CEO and Head of Operations — South Asia, across time zones (India and Australia)
• Arrange domestic and international travel, accommodation and local transport
• Prepare correspondence, meeting notes, documents and reports

General administration

• Maintain organised digital filing, trackers and spreadsheets
• Liaise with partners, institutions, vendors and participants
• Support office operations and other administrative duties as required

About you

• Excellent written and spoken English; Tamil and/or Hindi highly regarded
• Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Meet)
• Strong Excel/Sheets skills: data entry, formulas, filters, tracking
• Highly organised, with sound judgement and attention to detail
• Discreet, and able to handle confidential information with care
• Proactive and able to manage competing priorities with minimal supervision
• Degree in any discipline; 2+ years' experience in an administrative, EA or coordination role preferred
• Experience in education, training administration or healthcare is an advantage

Working arrangements

• Hybrid: 3 days working from home, 2 days in our central Chennai office
• Hours: 9.00 am – 5.00 pm, Monday to Friday
• Salary: ₹23,000 – ₹26,000 per month, depending on experience
• Occasional flexibility required for meetings with our Australian team