ACCOUNTS & INVENTORY EXECUTIVE

JOB PROFILE – ACCOUNTS & INVENTORY EXECUTIVE

Department: Accounts & Finance

Designation: Accountant – Accounts, Purchase & Inventory

Reporting To: Management / Finance Head

Location: Jiyo Raw

Experience: 2–5 years

Employment Type: Full-time

Job Purpose:

To maintain accurate accounting, purchase, payment, software-based stock records and weekly reconciliation for all departments, ensuring that purchases, payments, inventory movement and outstanding balances are updated correctly and reported to management on time.

Key Responsibilities

1. Accounting & Software Entries

Maintain day-to-day accounting entries in the company software.

Ensure all purchase, sales, payment and receipt entries are updated on time.

Maintain accurate supplier/customer ledgers.

Verify supporting invoices, bills and payment documents.

Ensure there are no pending or incorrect entries.

2. Purchase Management

Record all purchase orders and purchase invoices in the software.

Maintain supplier-wise purchase records.

Update purchase rates, quantities, GST and payment status.

Track pending purchases and material received against orders.

Coordinate with purchase/warehouse teams for discrepancies.

3. Inventory & Stock Control

Maintain department-wise and location-wise stock records in the software.

Record all inward and outward stock movements.

Reconcile physical stock with software stock.

Prepare regular stock summaries for both departments.

Identify shortages, excess stock, negative stock or unusual variations.

Coordinate with warehouse/dispatch teams for stock corrections.

4. Weekly Reconciliation

Conduct weekly reconciliation of all supplier statements.

Match supplier statements with company books.

Identify missing invoices, duplicate entries, debit/credit differences and pending payments.

Reconcile bank transactions and payment records.

Submit a weekly reconciliation report to management.

5. Purchase & Payment Tracking

Maintain a purchase vs payment tracker.

Update every payment made against the respective supplier invoice.

Prepare supplier-wise outstanding reports.

Track advance payments and adjust them against invoices.

Highlight payments becoming due to management before the due date.

6. Weekly Management Reports

The accountant must prepare and submit:

Department-wise stock summary

Location-wise stock summary

Purchase summary

Supplier outstanding report

Purchase vs payment report

Advance payment report

Weekly reconciliation report

Stock variance report

Pending invoice report

Payment due report

Important Controls

The person will be responsible for ensuring:

No purchase is left unentered in the software.

No stock movement happens without proper entry/documentation.

Physical stock and software stock are reconciled regularly.

Every supplier payment is properly allocated against invoices.

Supplier statements are reconciled every week, not only at month-end.

Any stock or accounting mismatch is immediately reported to management.

No alteration/deletion of accounting or stock entries without management approval.

Required Skills

Good knowledge of Tally / ERP / inventory software

Strong Excel skills

Knowledge of GST and purchase invoices

Good understanding of inventory accounting

Supplier ledger reconciliation

Bank reconciliation

Purchase and payment tracking

Strong attention to detail

Ability to identify discrepancies

Good coordination with warehouse, purchase and accounts teams

for accountanta and inventory executive

this for delhi dwarka matiala office

working Monday to saturday

package : 20-25k