Office Assistant

We are looking for a smart, responsible, and computer-savvy Office Executive to manage day-to-day office operations and support our sales activities for our machine manufacturing business.

The ideal candidate should have good knowledge of MS Excel, Internet, email communication, quotation preparation, and IndiaMART, along with the ability to manage multiple office tasks efficiently.

• Key ResponsibilitiesPrepare and send professional quotations to customers.
• Handle IndiaMART enquiries and queries and coordinate with potential customers.
• Respond to customer enquiries through phone, WhatsApp, email, and IndiaMART.
• Prepare, maintain, and update Excel sheets, customer databases, sales records, and reports.
• Follow up with customers regarding quotations, enquiries, orders, and payments.
• Perform daily office administration and documentation tasks.
• Maintain proper records of quotations, enquiries, orders, and customer information.
• Coordinate with the sales, production, and management teams for customer requirements.
• Search for relevant information, suppliers, customers, products, and market data using the Internet.
• Manage emails, documents, printing, scanning, and other routine office work.
• Ensure all office records and files are properly maintained and updated.
• Handle other day-to-day tasks assigned by management.
• Required SkillsGood working knowledge of MS Excel.
• Good knowledge of Internet and online research.
• Experience with or strong understanding of IndiaMART.
• Good knowledge of MS Word, Email, Google Sheets/Docs, etc.
• Ability to prepare quotations and professional business documents.
• Good English communication and writing skills.
• Good communication skills in Hindi and English.
• Basic understanding of sales and customer handling.
• Good organizational and time-management skills.
• Ability to work independently and take responsibility for assigned tasks.
• Must be quick to learn and comfortable handling multiple responsibilities.