Purchase Executive

Job Description: Purchase Executive

Job Title: Purchase Executive

Department: Procurement / Supply Chain

Reports to: Purchase Manager / Head of Supply Chain

Job Summary

We are looking for a detail-oriented and analytical Purchase Executive to manage our company’s day-to-day procurement activities. In this role, you will source reliable vendors, compare quotations, negotiate pricing and contract terms, issue purchase orders, and ensure timely material delivery while maintaining quality standards.

Key Responsibilities

• Vendor Sourcing & Evaluation: Research, identify, and evaluate potential suppliers based on price, quality, delivery capability, and reliability.
• Quotations & Negotiations: Collect and analyze quotations, negotiate favorable pricing, payment terms, and delivery schedules with approved vendors.
• Purchase Order Management: Convert indents/requisitions into accurate Purchase Orders (POs) and track orders from confirmation to final delivery.
• Order Tracking & Expediting: Follow up regularly with suppliers to prevent shortages, delays, or disruptions to operations.
• Quality & Invoice Verification: Coordinate with warehouse/stores teams to inspect delivered goods and perform 3-way matching of invoices, POs, and goods receipt notes (GRNs) before passing to accounts.
• Record Keeping & MIS: Maintain updated supplier databases, price lists, purchase history, and generate regular procurement and cost-analysis reports.
• Issue Resolution: Handle short supplies, damaged goods, or invoice discrepancies directly with vendors to ensure quick closure.

Required Qualifications & Skills

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Commerce, or a related field.
• Experience: [1–3 / 3–5] years of proven experience in purchasing, procurement, or inventory coordination (preferably in Manufacturing, Retail, or Construction).
• Technical Skills:
• Proficiency in ERP/procurement software (e.g., SAP, Oracle, or tally/local equivalents).
• Working knowledge of MS Office, particularly advanced Excel (VLOOKUP, pivot tables, data analysis).
• Soft Skills:
• Strong negotiation and persuasive communication skills.
• Good analytical and problem-solving abilities.
• High attention to detail and ability to work under tight deadlines.