Senior HR Executive

Senior HR Executive – Job Role, Responsibilities & Must-Have Skills

1. Job Role: Senior HR Executive

Job Summary: A Senior HR Executive is responsible for managing end-to-end HR operations, including recruitment, employee onboarding, payroll coordination, attendance and leave management, employee engagement, HR documentation, and HRMS administration using Keka software.

2. Key Roles & Responsibilities

• Recruitment & Onboarding: Manage job postings, screening, interview coordination, offer letters, and joining formalities.
• Employee Lifecycle Management: Handle employee records, transfers, confirmations, promotions, and exit formalities.
• Payroll & Attendance: Coordinate payroll processing, attendance regularization, leave management, and overtime data.
• HRMS Administration: Maintain employee information, attendance, leave, and other HR processes in Keka software.
• MIS & HR Reporting: Prepare daily, weekly, and monthly HR reports using Advanced Excel.
• Employee Engagement: Plan employee engagement activities, celebrations, and recognition programs.
• Compliance & Documentation: Maintain personnel files, HR policies, statutory records, and compliance documentation.
• Performance Management: Coordinate performance appraisals, probation reviews, and employee feedback.
• Employee Relations: Address employee queries, grievances, and workplace concerns.

3. Must-Have Skills

Advanced Microsoft Excel

• Pivot Tables and Pivot Charts
• VLOOKUP and HLOOKUP
• XLOOKUP and INDEX-MATCH
• IF, SUMIF, SUMIFS, COUNTIF and COUNTIFS
• Conditional Formatting and Data Validation
• Data cleaning, sorting, filtering and duplicate removal
• HR MIS reports, headcount reports, attendance and attrition analysis

Keka HRMS Software

• Employee database management
• Attendance and shift management
• Leave management and regularization
• Payroll inputs and payslip coordination
• Employee onboarding and offboarding
• HR reports and employee self-service support

Core HR Skills

• Recruitment and onboarding
• Payroll coordination and statutory compliance
• HR documentation and employee records
• Employee engagement and grievance handling
• Communication, coordination and problem-solving

4. Experience & Qualifications

• Experience: Typically 3–6 years in HR operations, depending on the organization.
• Education: MBA/PGDM in HR or a relevant graduate degree.
• Technical proficiency: Strong hands-on experience in Advanced Excel and practical working knowledge of Keka HRMS.
• Preferred exposure: Payroll processing, HR analytics, statutory compliance and employee lifecycle management.