Sales Accounting Executive

Role Objective

To ensure accurate and timely recording of sales transactions in Tally, proper bank statement updating and reconciliation and preparation of a daily/weekly sales report for MD Sir,along with basic workingknowledge of E-Invoice and E-Way Bill requirements.

Key Responsibilities

1. Sales Entry in Tally

Record all sales transactions accurately and on a timely basis in Tally.

Ensure sales entries are posted against the correct company, customer, ledger, GST classification andrevenue head.

Verify sales data received from stores/sales team before posting.

Ensure there are no duplicate, missed or incorrect sales entries.

Coordinate with the concerned team for clarification of discrepancies in sales data.

Maintain proper documentation and supporting records for sales entries.

Bank Statement Updating & Reconciliation

Update bank statements in the accounting system on a regular basis.

Record bank transactions accurately in Tally.

Match bank transactions with accounting entries and identify unreconciled items.

Highlight unidentified receipts, payments or discrepancies to the Finance Manager.

Ensure bank reconciliation is completed within the defined timeline.

3. Sales Reporting to MD Sir

Prepare and share the

Sales Report for MD Sir

as per the required frequency.

Report should clearly capture:

Daily Sales

MTD Sales

Previous Month Sales / Comparison

Target vs Actual Sales, wherever applicable

Store-wise Sales

Variance / Significant deviations

Ensure the report is accurate, concise and submitted within the agreed timeline.

Immediately highlight any major variance or unusual sales movement.

4. E-Invoice & E-Way Bill – Basic Knowledge

Have a basic understanding of the E-Invoice and E-Way Bill process.

Understand when E-Invoice / E-Way Bill requirements are applicable.

Coordinate with the relevant team for generation and verification of E-Invoice and E-Way Bill details.

Ensure the relevant invoice details are correctly captured in the accounting records.

Escalate any mismatch or issue identified in E-Invoice / E-Way Bill information.

5. Month-End Support

Ensure all sales entries are completed before month-end closure.

Support the Finance Manager in sales reconciliation and month-end reporting.

Identify and report pending or missing sales entries before closing.

Key Deliverables / Accountability

Area

Responsibility

Sales Entries

100% accurate and timely posting in Tally

Bank Statements

Regular updating and reconciliation

Sales Report

Timely and accurate report to MD Sir

E-Invoice

Basic knowledge and verification

E-Way Bill

Basic knowledge and verification

Month-End

No pending sales entries attributable to the role

Data Accuracy

Zero avoidable duplication/misclassification

Candidate Profile

1–3 years of experience

in Accounts / Sales Accounting.

Good working knowledge of

Tally

.

Basic understanding of GST and sales accounting.

Working knowledge of

E-Invoice and E-Way Bill

.

Good Excel skills.

Strong attention to detail and accuracy.

Ability to work with deadlines and maintain daily accounting discipline