Audit Executive

Key Responsibilities

1. Store Audit & Compliance

• Conduct regular physical and operational audits of retail medical stores.
• Verify compliance with company policies, SOPs, and internal audit guidelines.
• Check store documentation, records, registers, and statutory compliance requirements.
• Ensure proper maintenance and availability of required drug licenses and pharmacist-related documents.

2. Inventory & Stock Audit

• Verify physical stock against system inventory and identify discrepancies.
• Check expiry, near-expiry, damaged, and non-moving stock.
• Monitor stock adjustments, stock transfers, returns, and inventory write-offs.
• Ensure proper storage, handling, and segregation of medicines.
• Verify the maintenance of Schedule H1 drug registers and other applicable records.

3. Cash & Financial Audit

• Verify daily sales, cash collections, cash deposits, and payment records.
• Check billing accuracy, discounts, refunds, and cancelled transactions.
• Identify cash shortages, excess cash, and suspicious transactions.
• Verify expenses, supporting bills, and other financial documents.

4. Operational Audit

• Check adherence to billing procedures and POS/system usage.
• Review purchase invoices, GRNs, vendor bills, and stock receiving processes.
• Identify process gaps, irregularities, and potential revenue leakages.
• Verify attendance records and staff adherence to assigned responsibilities, wherever applicable.

5. Reporting & Corrective Actions

• Prepare and submit audit reports with observations and supporting evidence.
• Highlight critical discrepancies and report them to the reporting manager.
• Coordinate with Store Incharges, Cluster Managers, and relevant departments to resolve audit observations.
• Follow up on corrective and preventive actions within defined timelines.
• Maintain audit records and track repeat observations across stores.