MIS Manager Founder's Office

JOB TITLE

MIS Executive and Founder’s Office Coordinator

COMPANY

Pavitra India Waste Management Pvt. Ltd.

LOCATION

Panki Industrial Area, Kanpur

JOB DESCRIPTION

We are looking for a technically capable and highly responsible professional who can manage MIS reporting, ERP coordination, Power BI dashboards, AI-based automation and executive coordination for the Founder.

This is not only a data-entry or traditional secretary role. The selected person will work closely with the Founder and coordinate with plant operations, accounts, purchase, inventory, dispatch, HR, vendors and management.

KEY RESPONSIBILITIES

• Prepare accurate Daily, Weekly and Monthly Management MIS.

• Consolidate production, inventory, purchase, dispatch, maintenance, manpower, accounts and vendor reports.

• Create management dashboards using Advanced Excel, Pivot Tables, Power Query and Power BI.

• Analyse target versus actual performance, trends, ageing, shortages, delays and other exceptions.

• Verify data accuracy and reconcile differences between departmental reports.

• Coordinate ERP implementation, master data, user access, process mapping, testing and employee training.

• Monitor whether departments are entering ERP data correctly and within the required timelines.

• Maintain the Founder’s action tracker with task owner, deadline, status, next action and closure evidence.

• Prepare Minutes of Meeting and follow up with employees and vendors until assigned tasks are completed.

• Provide the Founder with morning priorities, pending approvals, overdue matters, risks and end-of-day updates.

• Maintain vendor, purchase order, delivery, inventory, dispatch and outstanding-payment trackers.

• Draft professional emails, reports, presentations, comparison statements and management notes.

• Organise company documents, drawings, quotations, agreements, purchase orders and reports with proper version control.

• Use approved AI tools for report preparation, document summaries, data analysis and repetitive-work automation.

• Support automation using Power Automate, ERP workflows, forms or similar digital tools.

• Maintain complete confidentiality of company, Founder, employee, vendor, customer and technical information.

REQUIRED SKILLS

• Advanced Microsoft Excel, including VLOOKUP/XLOOKUP, SUMIFS, Pivot Tables, Slicers, Charts, Conditional Formatting and data validation.

• Practical knowledge of Power BI, Power Query, dashboards and data visualisation.

• Working knowledge of ERP systems and business workflows.

• Familiarity with AI tools and process automation.

• Strong reporting, analytical and problem-solving ability.

• Good written and verbal communication skills.

• Strong follow-up, coordination and task-closure capability.

• Ability to understand plant, commercial and accounts-related information.

• High level of confidentiality, accuracy and ownership.

QUALIFICATION

Graduate, B.Tech, BCA, MCA, MBA, Business Analytics, Information Technology or another relevant qualification.

EXPERIENCE

Minimum 3 years of relevant experience in MIS, ERP, business reporting, management coordination or executive support.

Candidates with manufacturing or plant experience will be preferred.

IMPORTANT

• Candidate must be comfortable working directly with the Founder.

• Candidate must independently maintain pending tasks and follow up with multiple departments.

• Candidate should not wait for repeated instructions.

• Candidate must report delays and incorrect data clearly and on time.

• Technical, financial and quality approvals will remain with authorised management and department heads.

SELECTION PROCESS

Shortlisted candidates will be required to complete a practical Excel, MIS and Power BI test along with an executive-coordination assignment.