Accountant Cum Office Assistant

KLIQ INTERNATIONAL

Job Description – Job Work & Plating Coordinator

Department: Purchase / Job Work

Job Title: Job Work & Plating Coordinator

Industry: Architectural Hardware, Door Handles, Knobs & Fittings

Job Location: Kandivali West, Mumbai

Job SummaryWe are looking for a responsible and detail-oriented Job Work & Plating Coordinator to manage the complete job work process, including sending goods to plating vendors, following up on pending material, checking received goods for quality and quantity, maintaining Tally entries, and coordinating dispatches against pending sales orders.

The candidate must ensure proper documentation, timely completion of plating work, accurate stock records, and smooth coordination between vendors, the inward department, and dispatch.

Key Responsibilities

1. Job Work Challan Preparation

• Prepare job work challans for goods sent to plating vendors.
• Verify product descriptions, item codes, quantities, and required plating finishes before dispatching material for job work.
• Maintain proper records of all challans and materials sent to vendors.

2. Follow-Up with Plating Vendors

• Regularly follow up with plating vendors regarding pending job work.
• Track the status of goods sent for plating and obtain committed completion and delivery dates.
• Coordinate with vendors to avoid delays and ensure timely receipt of materials.
• Immediately report delays, shortages, rejection issues, or plating-related problems to the concerned senior.

3. Inward Quality & Quantity Inspection

• Check all received job work goods against the original challan.
• Verify item codes, product specifications, quantities, and plating finishes.
• Inspect the plating quality for scratches, colour variation, coating defects, damage, and other visible issues.
• Separate defective or rejected goods and report discrepancies before accepting the material into stock.
• Ensure that only inspected and approved goods proceed to the next stage.

4. Job Work Challan Acknowledgement

• Acknowledge the vendor's job work challan after verifying the received goods.
• Apply the inward stamp as per company procedure.
• Record any shortages, excess quantities, or quality discrepancies before completing the inward process.
• Maintain properly signed and stamped challan copies for documentation.

5. Stock Journal Preparation

• Prepare stock journal entries for material movements related to job work.
• Ensure accurate recording of goods sent for plating, goods received after plating, and applicable stock adjustments.
• Reconcile physical stock with stock records and investigate discrepancies.

6. Tally ERP Entries

• Enter job work purchase bills and related transactions in Tally.
• Verify vendor invoices, challans, item details, quantities, rates, and applicable GST.
• Maintain accurate and updated records of job work purchases and vendor transactions.
• Coordinate with the accounts department regarding invoice mismatches or pending documentation.

7. Sales Order & Dispatch Coordination

• Review pending sales orders and identify products ready for dispatch.
• Coordinate with the plating and production teams to ensure goods are completed on time.
• Prioritize dispatches according to pending orders and urgent customer requirements.
• Coordinate with the packing and dispatch team to ensure correct products and quantities are sent.
• Update dispatch status and report any order delays to the concerned senior.

8. Documentation & Reporting

• Maintain records of pending job work, vendor-wise material movement, inward inspection, rejected goods, and dispatch status.
• Prepare regular reports of overdue job work and outstanding vendor challans.
• Ensure all entries and documents are complete, accurate, and properly filed.
• Follow company procedures for material handling, stock control, and documentation.
• Required Skills & QualificationsBasic knowledge of job work processes and plating operations.
• Working knowledge of Tally ERP, including stock journals and purchase entries.
• Knowledge of challan preparation, inward documentation, and inventory management.
• Good coordination and follow-up skills with vendors.
• Attention to detail when checking product quality, finish, and quantity.
• Basic knowledge of MS Excel and record keeping.
• Ability to manage multiple pending orders and meet dispatch deadlines.
• Prior experience in architectural hardware, door handles, knobs, or metal plating job work will be preferred.
• Key Performance ExpectationsTimely follow-up and completion of pending plating job work.
• Accurate challan, inward, stock journal, and Tally entries.
• Minimum errors in material quantity and stock records.
• Proper identification and reporting of plating defects.
• Timely dispatch of goods against pending sales orders.
• Proper documentation and accountability for all materials sent to and received from vendors.

Important InstructionThe Job Work & Plating Coordinator is responsible for tracking material from the time it leaves the company for plating until it is received, inspected, entered into stock, and dispatched against the relevant sales order. No shortage, quality issue, or material discrepancy should be ignored or left undocumented.

Reporting To: Purchase Manager / Management