Operation Executive - Events & Exhibitions

First Spark India Ventures is a Mumbai-based Corporate Events, Exhibitions and Experiential Marketing company, operating since 2013. We manage corporate events and exhibition projects across India with our own in-house creative and fabrication capabilities.

The Role:

We are looking for an energetic and responsible Operations Executive - Events & Exhibitions to handle on-ground execution of corporate events and exhibitions.

Key Responsibilities:

• Handle on-ground operations for events and exhibitions.
• Conduct site visits and recces and prepare detailed recce reports.
• Understand project requirements and prepare final deliverable lists and execution checklists.
• Coordinate with Client Servicing, Creative, Fabrication and other internal teams.
• Follow up to ensure all materials and deliverables reach the venue correctly and on time.
• Coordinate with vendors, hotels, venues and other service providers.
• Ensure vendors and manpower report at the venue as per their call times.
• Supervise setup, installation, event/exhibition execution and dismantling.
• Check quantities, specifications and quality of deliverables at the venue.
• Maintain proper project documentation, photographs, checklists and reports.
• Immediately report and help resolve any on-ground operational issues.
• RequirementsGraduate / Undergraduate; freshers can apply.
• Good communication and coordination skills.
• Strong follow-up and execution ability.
• Basic knowledge of MS Office, Excel and Google Sheets.
• Willing to travel locally and work at event/exhibition venues during night.
• Must be organised, responsible and comfortable working with deadlines.
• Should be willing to work flexible hours depending on event schedules.

The candidate should be a hands-on person who takes responsibility for ensuring that everything committed for an event or exhibition is actually delivered correctly at the venue.