Export Documentation Executive

Key Responsibilities

• Manage the export order cycle, from enquiry and quotation through shipment and

payment follow-up.

• Coordinate sourcing, production planning, availability, pricing, and dispatch with

empaneled food-colour manufacturers.

• Prepare and verify export and shipping documents, including invoices, packing lists,

shipping instructions, and other required certificates.

• Handle export-import and customs procedures, coordinating with customs brokers

and freight forwarders.

• Coordinate freight bookings, cargo readiness, shipment tracking, and delivery

schedules.

• Manage bank documentation and follow up on export payments and remittances.

• Communicate professionally with overseas customers and service providers by

email.

• Maintain accurate records and monitor order, shipment, documentation, and

payment milestones.

• Resolve sourcing, documentation, and shipment issues promptly.

Requirements

• Minimum 5 years of relevant export operations experience.

• Strong working knowledge of Indian export-import and customs procedures.

• Practical experience with shipping and bank documentation.

Experience coordinating with manufacturers and managing sourcing.

• Excellent written English and professional email communication skills.

• Strong organizational, follow-up, and problem-solving abilities.

• Proficiency in MS Office; familiarity with export documentation systems or portals.

Preferred: Experience in food colours, food ingredients, or a related industry;

familiarity with product documentation and international market requirements.

Email CV on jayati@primestarhr.com