Assistant Manager – Supply Planning & Procurement

Assistant Manager – Supply Planning & Procurement

Department: Supply Chain Management (SCM)

Location: Rama Road, Kirti Nagar, New Delhi

Employment Type: Full-time

Reports To: Senior Manager – SCM

Experience: 3–4 Years

CTC: Up to ₹6 LPA

1. About the Role

We are looking for a result-oriented and analytical Assistant Manager – Supply Planning &

Procurement to manage the company's end-to-end supply planning, procurement and order

fulfillment activities.

The role will be responsible for ensuring timely product availability through effective demand

planning, inventory monitoring, vendor management, purchase planning, cost negotiation

and coordination with warehouse and logistics partners and marketplace representatives.

The candidate will also oversee order fulfillment across e-commerce, quick-commerce, B2B

and D2C channels, ensuring timely order processing, inventory allocation, marketplace

compliance and dispatch execution.

The ideal candidate should have a strong understanding of procurement, inventory planning,

e-commerce supply chain operations and vendor management, along with the ability to

coordinate multiple stakeholders and drive operational efficiency.

2. Key Responsibilities

A. Demand, Supply & Inventory Planning

● Prepare daily, weekly and monthly supply plans based on sales forecasts, historical

sales trends, inventory levels and business requirements.

● Monitor SKU-wise stock availability across warehouses, 3PL partners and

marketplace fulfillment centres.

● Calculate inventory requirements, reorder levels, safety stock and replenishment

quantities.

● Ensure adequate stock availability across Amazon, Flipkart, Blinkit, Zepto, D2C and

B2B channels.

● Coordinate with marketplace and sales teams to understand upcoming demand,

promotions, seasonal requirements and business priorities.

● Identify potential stockout and overstock situations and initiate timely corrective

actions.

● Monitor slow-moving, excess and non-moving inventory and recommend appropriate

action.

● Track goods in transit, expected inward dates and pending replenishments.

● Optimize inventory levels while minimizing working capital blockage.

B. Procurement & Purchase Management

● Manage end-to-end procurement of finished products, components, packaging

materials and other business requirements.

● Prepare purchase plans based on inventory requirements, sales forecasts and

approved procurement budgets.

● Coordinate with existing vendors and manufacturers for product availability, pricing,

production schedules and delivery timelines.

● Prepare and release Purchase Orders (POs) as per approved requirements and

company procedures.

● Verify SKU specifications, quantities, pricing, taxes, delivery terms and payment

conditions before PO release.

● Track open POs, vendor confirmations, pending supplies and expected delivery

dates.

● Ensure timely procurement to avoid stock shortages and business disruptions.

● Coordinate with warehouse and quality teams for inward schedules, material

acceptance and GRN status.

● Ensure proper closure and reconciliation of purchase orders.

C. Vendor Management & Cost Optimization

● Manage relationships with domestic and international vendors and OEM partners.

● Identify and evaluate potential suppliers and alternative sourcing options.

● Evaluate total landed cost, including product cost, freight, duties, packaging and

other applicable expenses.

● Identify cost-saving opportunities without compromising product quality or delivery

timelines.

● Monitor vendor performance against agreed pricing, quality and delivery

commitments.

● Resolve issues related to delayed supplies, shortages, excess quantities, damages

and quality concerns.

● Maintain updated vendor databases, commercial records and supplier performance

reports.

● Coordinate with vendors to obtain regular production schedules and expected

material readiness dates.

● Prepare and share material pickup plans with logistics executive based on vendor

production schedules, material readiness and business requirements.

● Coordinate with logistic executive to ensure timely vehicle placement and material

pickup to avoid delays in material availability.

D. Domestic & International Procurement Coordination

● Coordinate domestic and international sourcing activities, including procurement from

India and China.

● Communicate with overseas suppliers regarding quotations, product specifications,

samples, production schedules and shipment timelines.

● Monitor international shipments, shipping documents and expected arrival dates.

● Follow up on import documentation and compliance requirements.

● Identify potential delays in international shipments and escalate them proactively.

E. Order Fulfillment & Marketplace Operations

● Monitor and coordinate daily orders received through Amazon, Flipkart, Blinkit,

Zepto, Instamart, D2C and B2B channels.

● Ensure timely order processing, downloading, allocation and execution within defined

TATs.

● Verify order details, SKUs, quantities and delivery commitments.

● Monitor pending, cancelled, failed and unfulfilled orders and ensure timely resolution.

● Coordinate inventory allocation across channels based on stock availability, channel

requirements and business priorities.

● Ensure orders are not processed against unavailable or blocked inventory.

● Monitor marketplace purchase orders, appointment bookings, dispatch deadlines and

fulfillment requirements.

● Ensure compliance with marketplace-specific SLAs, packaging, labeling and

documentation requirements.

● Coordinate with marketplace teams to resolve order discrepancies, cancellations and

operational issues.

● Monitor channel-wise fulfillment performance and take corrective action to minimize

non-fulfillment.

F.Warehouse, 3PL & Logistics Oversight

● Coordinate with logistics and warehouse teams to ensure material availability as per

supply and fulfillment plans.

● Review warehouse stock, inward, outward and dispatch reports to ensure inventory

accuracy and timely execution.

● Monitor 3PL warehouse performance and address recurring operational issues.

● Coordinate with the Logistics Executive to ensure timely material pickups from

vendors based on production schedules and material readiness.

● Review critical dispatch delays, inventory discrepancies and supply-related issues

and ensure timely resolution.

● Ensure warehouse and logistics operations remain aligned with procurement and

order fulfillment plans

G. Vendor Returns & Material Reconciliation

● Coordinate with vendors regarding the return of rejected, defective, excess or

incorrect materials.

● Inform vendors about return quantities, material details and expected pickup or

replacement requirements.

● Coordinate with warehouse and logistics teams to ensure returned materials are

communicated and handed over to vendors.

● Verify return quantities and material details with vendors against

warehouse-confirmed records.

● Follow up with vendors for replacement materials, credit notes or other agreed

resolutions.

● Ensure discrepancies between quantities recorded, returned and acknowledged by

vendors are investigated and resolved.

● Maintain vendor-wise records of pending returns, replacements and unresolved

discrepancies.

H. MIS, Reporting & Performance Monitoring

● Prepare daily, weekly and monthly supply chain and procurement reports.

● Maintain accurate records of inventory, purchase orders, vendor commitments,

pending supplies and dispatch status.

● Prepare channel-wise order fulfillment and dispatch performance reports.

● Track stock availability, stockout risks, inventory aging and replenishment

requirements.

● Monitor vendor-wise purchase value, delivery performance, price revisions and

quality issues.

● Share regular updates on critical shortages, delayed supplies, pending orders and

operational bottlenecks with the SCM Head.

4. Candidate Requirements

Education:

● Graduate in any discipline. Graduation in Supply Chain Management, Operations,

Commerce or a related field will be preferred.

Experience:

● 3–4 years of relevant experience in supply chain, procurement, purchase planning,

order fulfillment or e-commerce operations.

● Experience in consumer electronics, kitchen appliances, home appliances or FMCG

will be preferred.

Technical Knowledge & Skills:

● Strong understanding of procurement, vendor management, purchase planning and

inventory control.

● Experience in demand planning, stock replenishment and material availability

management.

● Good knowledge of domestic and international sourcing.

● Practical understanding of e-commerce and quick-commerce order fulfillment.

● Experience handling Amazon, Flipkart, Blinkit, Zepto or other marketplace

operations.

● Understanding of 3PL warehouse operations, logistics coordination, inward, outward

and dispatch processes.

● Knowledge of ERP, OMS, WMS, MS Excel and Google Sheets.

● Ability to prepare MIS reports, analyze data and identify operational gaps.

● Experience in vendor negotiation, cost optimization and purchase order

management.

Behavioral Competencies:

● Strong analytical and problem-solving abilities.

● Excellent coordination and communication skills.

● Good planning, prioritization and execution capabilities.

● Ability to manage multiple activities and stakeholders simultaneously.

● Ownership mindset with a strong focus on timelines and results.

● Ability to work in a fast-paced and dynamic business environment.

● Good team coordination and process management skills.