Secretary / Executive Assistant

Key Responsibilities:

• Manage the Director's daily schedule, appointments, meetings, and calendar.
• Coordinate and follow up with internal departments on tasks assigned by the Director.
• Maintain proper records, documents, reports, and important information.
• Handle emails, calls, messages, and correspondence on behalf of the Director when required.
• Prepare meeting agendas, notes, presentations, reports, and other documents.
• Ensure timely follow-up on important tasks, deadlines, and commitments.
• Coordinate meetings with clients, employees, vendors, and other stakeholders.
• Maintain confidentiality of sensitive business and personal information.
• Assist the Director in day-to-day administrative and operational activities.
• Track pending tasks and provide regular updates to the Director.
• Coordinate travel arrangements, meetings, and other requirements whenever needed.
• Perform other responsibilities assigned by the Director from time to time.
• Required SkillsExcellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Good knowledge of MS Excel, MS Word, PowerPoint, and Google Workspace.
• Strong follow-up and coordination skills.
• Ability to multitask and work under pressure.
• Professional attitude with good interpersonal skills.
• High level of discretion and confidentiality.
• Should be proactive, presentable, punctual, and well-mannered.
• Ability to handle urgent tasks and changing priorities efficiently.
• EligibilityMinimum 1–3 years of relevant experience as a Personal Assistant, Executive Assistant, Management Assistant, or similar role.
• Male candidates preferred.
• Candidates should be comfortable working closely with senior management.
• Immediate joiners or candidates with short notice periods will be preferred.