Cashier Cum Accountant

1. DUTIES & RESPONSIBILITIESCASHIER CUM ACCOUNTANT1. CASH HANDLING & RESPONSIBILITIESA. Cash Collection Point – CashierConduct cash transactions with customers and ensure proper handling of all cash receipts.
2. Provide an official receipt to every customer making payment in person.
3. Endorse all cheques immediately upon receipt.
4. Enter all cash and cheque transactions accurately into the Accounts Receivable ERP system and maintain the manual cash register.
5. Maintain timely, accurate, and effective communication with the concerned Cash Handling Control Managers, including the Service Manager and Sales Manager.
6. Share the daily manual cash book closing and cash denomination details/photo on the official WhatsApp group.
7. Update the daily cash balance in the designated online document/system.
8. Update the ERP vouchers daily with reference to the relevant bank statement and transactions.

2. CASH COLLECTION POINT MANAGER(Service Manager / Sales Manager)

1. Monitor and supervise all cash receipting functions at the branch.
2. Authorize applicable transactions, including expenses and advances, as per the approved branch-level authority limits.
3. Ensure that prior approval is obtained for all cash expenses and advances before payment is made.
4. Ensure proper control, accountability, and timely reconciliation of cash transactions.

3. DEPOSIT PREPARER(Cashier / Accountant / Bank Runner)

1. Retrieve and count all cash receipts collected during the business day.
2. Prepare the cash deposit promptly and ensure that the deposit is made without unnecessary delay.
3. Keep the collected cash in a secure location until it is deposited into the bank.
4. Deposit the cash at the nearest branch of the company's designated/regular bank, such as IDBI / KMB / HDFC, as applicable.
5. Share the bank deposit information and deposit slip through the official WhatsApp group on the same day.
6. Maintain and safely preserve the validated deposit slips/deposit counter acknowledgements for record and audit purposes.

4. RECONCILER(Branch Accountant / Sales Manager / Service Manager)

1. Verify that the Deposit Preparer has deposited the complete amount of cash received/collected.
2. Cross-check the bank deposit slip with the actual deposited amount.
3. Verify that the cash book, ERP records, bank deposit, and supporting documents are properly reconciled.
4. Immediately report any shortage, excess, discrepancy, or mismatch to the concerned authority.
5. Ensure that all reconciliation records are maintained properly for audit and management review.

5. GENERAL ACCOUNTABILITYThe Cashier cum Accountant shall be responsible for accurate cash handling, proper documentation, timely bank deposits, daily reconciliation, ERP updates, and maintaining complete supporting records. Any cash shortage, discrepancy, unauthorized transaction, delayed deposit, or failure to maintain required records shall be immediately reported to the concerned Manager and higher authority.