HR & Admin Manager

HR & Admin Manager

📍 Pune (travel to Solapur and project sites) | Full-time |

About NL Healthcare

NL Healthcare is a Maharashtra-based medical equipment trading and hospital turnkey projects company. We build modular OTs, ICUs, cath labs and medical gas pipelines for government and private hospitals. We are a growing team of about 30 people across our offices and project sites.

Role Summary

You will own HR and administration for the entire company — hiring, onboarding, payroll inputs, statutory compliance and office admin. This is our first senior HR role, so you will set up the systems as well as run them.

Key Responsibilities

Hiring & Onboarding

• Plan manpower needs with management for office, sales, tender, accounts and site roles
• Post jobs and source candidates via Apna, LinkedIn, Naukri and referrals
• Screen candidates, coordinate interviews and complete background/document checks
• Issue offer and appointment letters; run induction and onboarding

HR Operations & Compliance

• Maintain employee records and personnel files
• Manage attendance and leave, including field staff attendance
• Prepare monthly payroll inputs and coordinate with accounts
• Handle PF, ESIC, Professional Tax and other statutory filings and registers
• Verify staff expense and travel claims as per policy
• Draft and maintain HR policies and the employee handbook
• Run probation reviews, appraisals, grievances, disciplinary matters and exits (F&F, relieving letters)

Administration

• Manage office administration for Pune and Solapur offices
• Handle vendors for rent, housekeeping, security, stationery, internet and mobile plans
• Arrange travel and stay for staff and project site teams
• Maintain the company asset register (laptops, phones, SIMs, vehicles)
• Track licences, agreements, insurance and renewal dates

Requirements

• Graduate; MBA/PGDM in HR preferred
• 4–8 years of experience in HR and administration, preferably in trading, projects, construction or healthcare
• Working knowledge of PF, ESIC, PT and labour laws
• Proficient in MS Excel / Google Sheets
• Fluent in Marathi, Hindi and English
• Organised, discreet and able to work independently