Procurement Manager

About the Role

We are looking for a detail-oriented Sales & Purchase Coordinator to manage quotations, pricing, negotiation, and order closing for our electrical products distribution business (Bajaj, Legrand, Polycab, and similar brands). This is a desk-based role focused on accuracy, negotiation, and follow-up — you'll draft quotes, gather competitive pricing, negotiate with clients, close sales, and also enter purchase orders into our system.

The ideal candidate is comfortable juggling multiple client conversations at once, is sharp with numbers, and doesn't let a follow-up or an entry slip through the cracks.

Key Responsibilities

1. Quotation DraftingPrepare accurate, professional quotations for customer enquiries based on product, quantity, and brand requested

• Ensure quotations reflect current price lists, applicable discounts/schemes, and correct taxes/terms
• Maintain a standard quotation format and a log of every quote sent

2. Pricing & Vendor Coordination

Gather updated pricing from brand distributors/dealers (Bajaj, Legrand, Polycab, etc.) for items not on standing price lists

• Compare pricing across vendors to ensure competitive quotes and healthy margins
• Stay current on brand price revisions, new SKUs, and scheme changes

3. Client Follow-Up & Negotiation

Follow up systematically on all pending quotations until closed (won or lost)

• Handle client questions on pricing, specifications, delivery timelines, and payment terms
• Negotiate pricing and terms within approved margin limits; escalate exceptions to management
• Maintain a follow-up tracker so no enquiry goes unattended

4. Sales Closing

Convert quotations into confirmed orders

• Collect and verify purchase orders / order confirmations from clients
• Coordinate with the warehouse/dispatch team to ensure timely order fulfilment
• Follow up on outstanding payments as per agreed credit terms

5. Purchase Entry & System Management

Enter purchase orders into the accounting/inventory system accurately and on time

• Match purchase entries against vendor invoices and delivery challans
• Maintain organized digital records of quotations, orders, and purchase entries
• Flag discrepancies in pricing, quantity, or billing between PO and invoice

6. Reporting

• Maintain a daily/weekly report of quotations sent, orders closed, and conversion rate
• Share pending-follow-up and pipeline status with management regularly

Required Skills & Competencies:

Strong numerical accuracy and attention to detail

• Confident negotiation and client communication skills (phone, email, WhatsApp)
• Working knowledge of MS Excel; comfort learning accounting/ERP software (Tally, Zoho Books, etc.)
• Highly organized with strong follow-up discipline
• Basic understanding of electrical products/brands preferred (training will be provided)
• Ability to multitask across several client conversations simultaneously

Qualifications & Experience

Minimum: Graduate (Commerce background preferred)

• Experience: 1–3 years in inside sales, quotation/pricing desk, or purchase coordination — preferably in electrical, hardware, or building materials trade
• Prior experience with Tally or similar accounting software is a plus
• Freshers with strong Excel skills and a commerce background may also be considered
• CompensationFixed Salary: ₹[Insert range] per month
• Incentive: Performance-based commission on orders closed
• [Other benefits as applicable]
• Working Days & Hours6 days a week (Monday–Saturday)
• Standard office hours: [Insert timing]