Purchase Executive

Key Responsibilities

1. Vendor Management

• Maintain and coordinate with approved vendors and suppliers for pharmaceutical products.
• Obtain quotations from multiple vendors for required products.
• Ensure vendors meet company quality and compliance standards.

2. Quotation Analysis & Comparison

• Collect quotations from various vendors and prepare comparative statements.
• Use Microsoft Excel (VLOOKUP, data comparison, pricing analysis) for quotation evaluation.
• Submit quotation comparison reports to Directors for approval before finalizing purchase.

3. Procurement Planning

• Prepare a procurement forecast of pharmaceutical products based on MIS reports, sales trends, and stock requirements.
• Coordinate with the sales and inventory team to ensure proper stock availability.

4. Purchase Order Management

• Generate and place purchase orders with approved vendors after management approval.
• Ensure purchase terms such as price, quantity, delivery schedule, and payment terms are clearly confirmed.

5. Delivery Follow-up

• Regularly follow up with vendors regarding production and delivery schedules.
• Ensure timely delivery of products as per the purchase order timeline.
• Coordinate with logistics and warehouse teams for smooth receipt of goods.

6. Reporting & Documentation

• Maintain proper records of purchase orders, quotations, vendor communications, and procurement reports.
• Submit procurement updates and reports to management regularly.

Required Skills:

• Strong knowledge of pharmaceutical products and procurement processes
• Good negotiation and vendor management skills
• Proficiency in Microsoft Excel (especially VLOOKUP, comparison sheets, and MIS analysis)
• Strong follow-up and coordination skills
• Ability to prepare analytical reports for management

Qualification: B. Pharmacy, B.Sc preferred

Experience: 1–3 years of experience in Pharma Purchase / Procurement Preferred.

Work Location: In person