Accountant Cum Office Assistant

1. Job Purpose

To manage day-to-day accounting entries, documentation, office administration, and coordination with customers, suppliers, and internal departments, ensuring smooth and efficient office operations.

2. Key Responsibilities

A. Accounts & Finance

• Make sales and purchase entries in Tally Prime.
• Prepare sales invoices, purchase bills, delivery challans, and proforma invoices.
• Maintain customer and supplier ledgers.
• Verify purchase orders, quotations, invoices, and supporting documents.
• Track outstanding receivables and payables.
• Follow up with customers for pending payments and coordinate with suppliers regarding payments.
• Maintain bank, cash, and expense records.
• Assist in bank reconciliation and ledger reconciliation.
• Maintain GST-related records, including purchase and sales data for GST return preparation.
• Assist in checking GSTR-2B and purchase input tax credit (ITC).
• Maintain records related to TDS, e-invoicing, and e-way bills.
• Prepare daily, weekly, and monthly accounting reports as required.

B. Office Administration

• Handle incoming and outgoing emails, telephone calls, and office correspondence.
• Prepare and maintain quotations, purchase orders, work orders, and other business documents.
• Maintain physical and digital filing systems.
• Coordinate with customers, vendors, transporters, and warehouse staff.
• Maintain records of dispatches, deliveries, and material receipts.
• Assist in preparing Excel reports, statements, and management summaries.
• Ensure proper documentation and timely completion of assigned office work.

C. Coordination & Follow-up

• Coordinate with the sales team for quotations, orders, invoices, and payment follow-ups.
• Coordinate with the purchase team for supplier bills and purchase documentation.
• Follow up on pending purchase orders, delivery challans, and invoices.
• Maintain an updated record of pending tasks and important deadlines.
• Support management with routine administrative and accounting activities.
• 3. Required QualificationsMinimum: B.Com preferred; candidates with relevant accounting experience may also apply.
• Working knowledge of Tally Prime and MS Excel.
• Basic understanding of GST, TDS, invoicing, and accounting principles.
• Good communication and email-writing skills.
• Ability to maintain accurate records and handle multiple tasks.
• 4. Required SkillsAccuracy in accounting entries and documentation.
• Knowledge of Excel formulas, filters, and basic reporting.
• Good follow-up and coordination skills.
• Honest, responsible, and well-organised.
• Ability to work independently and meet deadlines.