Office Administrator

Back Office Admin Executive (SAP & Vendor Management) – Key Responsibilities

• Creation and processing of POs, SES, GRNs, and invoices in SAP.
• Raising bills and ensuring timely invoice submissions and processing.
• Monthly vendor bill reconciliation and payment tracking.
• Coordination with vendors for services, deliveries, invoices, and documentation.
• Follow-up with Finance for invoice approvals and payment releases.
• Maintaining records of POs, invoices, contracts, and vendor databases.
• Tracking order status and ensuring timely delivery of goods/services.
• Resolving invoice, delivery, and service-related discrepancies.
• Preparation of MIS reports, spend trackers, and operational dashboards.
• Supporting procurement activities including RFQs, quotation comparison, and vendor onboarding.
• Ensuring compliance with company procurement and audit requirements.
• Strong working knowledge of SAP, MS Excel, reconciliation, and vendor management.

Preferred Profile:

• Graduate with 2-5 years of experience in Administration, Procurement Support, or Back Office Operations.
• Proficient in SAP transactions, billing, reconciliation, documentation, and stakeholder coordination.