HR And Admin Officer

Job Title: HR Manager

Company: Cassini Ship Management Pvt. Ltd.

Location: Mumbai

Employment Type: Full-time

About Cassini

Cassini Ship Management Pvt. Ltd. is a growing marine services and ship management company, providing crewing, technical support, audits, and inspections to shipowners and managers. We are building a lean, professional team focused on compliance, efficiency, and long-term partnerships with our clients and seafarers.

We are now looking for a hands-on HR Manager to manage both shore-based HR and crew HR (manning) functions.

Role Overview

The HR Manager will be responsible for setting up, managing, and continuously improving HR processes for:

Office staff (shore-based team)

Seafarers / crew (for various vessels)

This includes recruitment, onboarding, performance management, HR policies, statutory compliance, and creating a positive, high-performance work culture.

Key Responsibilities

1. HR Strategy & Policy

Develop and implement HR policies, procedures and SOPs for office staff and seafarers.

Set up proper employee records, HR documentation, and MIS.

Ensure compliance with labour laws, MLC requirements (where applicable) and company standards.

2. Recruitment & Onboarding

Manage end-to-end recruitment for:

Office roles (operations, accounts, executives, etc.)

Crew positions in coordination with Technical/Crewing team.

Source candidates via job portals, LinkedIn, institutes, and references.

Conduct initial screening, schedule interviews, and coordinate selection.

Design and manage joining formalities, offer letters, contracts, induction etc.

3. Crew HR / Manning Support

Coordinate with Crewing/Operations for crew planning, rotation and reliefs.

Maintain updated seafarer database with documents, certificates, appraisals, and contracts.

Support with RPSL / MLC compliance requirements as applicable (forms, records, audits).

Handle grievances, welfare, and communication with seafarers professionally.

4. Attendance, Payroll Coordination & Statutory

Oversee attendance, leave records of office staff.

Coordinate with Accounts for salary processing, increments, and reimbursements.

Ensure timely compliance with PF, ESIC, gratuity, bonus, and other statutory obligations (as applicable).

5. Performance Management & Employee Relations

Implement performance appraisal processes and assist management with reviews.

Help define KRA/KPI frameworks for key roles.

Manage employee engagement, discipline, counselling and exits in a professional manner.

Play a key role in building a positive, transparent, accountable culture.

6. HR Administration & Support to Management

Prepare HR reports, dashboards, and summaries for management review.

Support the MD and senior team in organization structure, role definitions & hiring plans.

Handle confidential HR matters with discretion and integrity.

Desired Candidate Profile

Education: Graduate / Postgraduate in HR / Management (MBA/PGDM in HR preferred).

Experience:

1 to 10 years of total HR experience. Freshers may apply.

Experience in shipping / manning / logistics / maritime industry will be a strong advantage.

Strong knowledge of HR basics, labour law, recruitment, and HR operations.

Experience in handling both junior & mid-level hiring and managing HR processes independently.

Good communication skills (English & Hindi), professional behaviour, and approachable personality.

Hands-on, ownership mindset, ability to work in a growing organization and build processes from scratch.

What We Offer

Opportunity to build and lead HR function in a growing marine company.

Close working with top management and decision-makers.

Exposure to crew management, audits, and ship management environment.

Professional, learning-oriented culture with room to grow.