Administration Manager

We are looking for a responsible and well-organised Administration Manager to manage our company’s daily office operations and coordinate between the administration, sales, accounts, and production departments.

The candidate should be capable of handling routine office activities independently, maintaining proper records, coordinating with employees and vendors, and ensuring smooth workflow between the office and factory.

Key Responsibilities

1. Office Administration

  * Manage day-to-day office operations and administrative activities.

  * Maintain office records, documents, files, and company data.

  * Handle incoming calls, emails, inquiries, and correspondence.

  * Coordinate with employees and management for daily work.

2. Sales & Order Coordination

  * Coordinate with the sales team regarding customer inquiries and confirmed orders.

  * Prepare and maintain customer order records.

  * Communicate order details to the production department.

  * Follow up on order status and delivery schedules.

3. Purchase & Vendor Coordination

  * Coordinate with the factory regarding material purchase requirements.

  * Prepare purchase orders after approval from management.

  * Communicate with suppliers regarding prices, delivery schedules, and pending materials.

  * Maintain purchase orders and vendor records.

4. Accounts & Documentation Support

  * Coordinate with the accounts department regarding payments and outstanding receivables.

  * Maintain records of customer payments, supplier payments, and expenses.

  * Follow up on pending documents, invoices, and delivery challans.

5. Factory & Dispatch Coordination

  * Coordinate with the production team regarding machine readiness and dispatch schedules.

  * Arrange necessary dispatch documents in coordination with the concerned departments.

  * Follow up on pending materials, production updates, and delivery commitments.

6. Reporting to Management

  * Provide regular updates on pending orders, purchases, payments, and administrative activities.

  * Ensure that all assigned work is completed on time.

  * Report important issues and delays to management.

Candidate Requirements

* Graduate in any discipline; relevant administrative qualifications preferred.

* 3–5 years of experience in office administration or operations.

* Good communication and coordination skills.

* Knowledge of MS Excel, Word, email, and office documentation.

* Experience in purchase coordination, order management, or manufacturing companies will be preferred.

* Ability to manage multiple tasks independently and take responsibility for assigned work.

Key Skills

Office Administration | Operations Management | MS Excel | Purchase Coordination | Order Management | Vendor Management | Documentation | Communication | Follow-up | Team Coordination

Preferred Candidate: An organised, proactive, and responsible professional who can independently manage daily office operations and coordinate effectively with the factory and management.